Minutes
Bexar Senior Advisory Committee
Friday, August 8, 2003 – 10:00 a.m.
Members Present:
Sue Ackerman Chris Alderete Laura Cisneros
Barb Dampman Alex Davila rep by Elsa Davis
Ray Foley Fred Glueck Oscar Garcia
Santos Hernandez rep by Suzanne Huber Jan Jarosek rep by
Mary Will Ida Kenny Jeannette Eisenmenger
Marcia Katz Tito V. Moreno Hon. Ruth Jones-McClendon rep by
Sterling Neuman Nancy Rheams rep by Bill Heinneman
Alicia Rodriguez Barbara Arnold Steve Saldana
Rev. Gene Sheppard Lily Porter Tarrillion Lewis Marshall
Members Absent:
Julia Castellano-Hoyt Norma Cheeves Victor Garcia
Maria Hernandez Yvonne Lozano Winn Murnin
Jimmy Toubin Dorothy Whitenack
1. Call to Order – Meeting was called to order by Mr. Sterling Neuman, Vice-Chairperson.
2. Roll Call – Ms. Alicia Rodriguez, Secretary called roll as reflected above.
3. Citizens To Be Heard (Limit to Three Minutes) – Mr. Bill Heinneman introduced Ms. Shiela McNeil who is Representative McClendon’s new District Office Manager.
4. Bexar Area Agency on Aging Director’s Report – Ms. Carol Zernial welcomed everyone after the break in July. She further reported on the following:
Attendance at the N4a Conference in Baltimore in which excellent program information was distributed particularly in the area of Transportation
Congress may actually complete appropriations on time
Asked that BSAC members contact their local elected officials reference the prescription bill
Ms. Chris Kyker has been selected to be on the transition committee for the Texas Department on Aging into the new Department on Aging and Disabilities Services.
At the request of the Chairperson, Ms. Zernial was asked to report on progress of the reporting software system. Ms. Zernial informed that the Advanced Information System currently being used is not rather useful in generating required Texas Department on Aging and the Administration on Aging reports. Staff is currently reviewing software and a final cost has not been determined.
5. Consider and act upon approval of the Minutes of June 13, 2003 – Upon correction to reflect “approval of May 9, 2003” and include the revision to correctly state “Alicia Rodriguez rep by Patti Gunter” under Members Present, a motion was made by Steve Saldana and seconded by Lewis Marshall. Motion passed.
6. Chairperson’s Report – No report.
7. Subcommittee Status Reports
1. Permission to submit the recommended contractor directly to the AACOG Board – Ms. Chris Alderete informed that negotiation continues, a Request for Proposal was released and one proposal was received. The proposal was a joint proposal submitted by Catholic Charities and Family Services Association. The committee had numerous questions that needed to be addressed and concern was expressed over the Money Management component. At this time, Ms. Alderete asked Ms. Zernial to elaborate further.
Ms. Zernial advised that the Kronkosky Foundation had issued a Request for Proposal for Money Management in the amount of $100,000 and invited four agencies to participate. This component will be outside of the AACOG grant and are hopeful that it will go to one of our providers, and will certainly tailor our grant with the Money Management grant so that it will free up monies that will go directly to Guardianship. The joint Guardianship effort is Bexar County, United Way and the Alamo Area Council of Governments.
Ms. Alderete moved that as a committee that they be allowed to take the recommendation directly to the AACOG Board of Directors.
Question was raised regarding the four agencies that would participate. Mr. Saldana informed that they are: Catholic Charities, Jewish Family Services, Christian Senior Services and Family Services Association.
Upon consideration, Ida Kenny moved and seconded by Lewis Marshall. The following BSAC members abstained: Mr. Saldana and Ms. Dampman. Motion passed.
1. Authorization to approve FY04 Contractors – Mr. Tito Villalobos Moreno presented the list of FY04 Proposers. The Chairman further commented that they be approved only as Providers and at this time, not providing allocation funds.
Ms. Dampman moved to approve recommendations as presented for a period of three years. Motion seconded by Ms. Alderete. The following BSAC members abstained: Ms. Cisneros, City of San Antonio, Mr. Foley, Presa Community Center and Ms. Ackerman, Christian Senior Services.
1. Report on Medication Management RFP – Ms. Zernial reported that a Request for Proposal was released for III-B funds specifically earmarked to provide information about managing medicines. One proposal was received and it was the committee’s recommendation not to accept the proposal. With this in mind, staff will work on an in-house project to possibly enhance the website and is still in the planning stages. Therefore, will not be issuing another RFP for Medication Management in FY03. There was one proposal for FY04 from the Metropolitan Health District that if funds are available, it may be considered. No action required at this time.
1. Authorization to apply for AoA Evidence Based Prevention Grant - Upon consideration, motion was made by Ms. Alderete and seconded by Ms. Kenny. The following BSAC member abstained: Ms. Cisneros, City of San Antonio.
E. Allocations and Monitoring
1. Report on FY03 Monitoring was presented and questioned was raised concerning timeframe to complete closure of findings/concerns. It was reported that it will kept open until the end of August and staff will continue to follow up. No action required.
Discussion ensued on the San Antonio Housing Authority’s request to reconsider request for rate increase. At this time, the committee recommended not to raise the rate due to the fact that funds had already been allocated, but to allow them to use the rate of $4.06 rather than $2.91, but their negotiated united rate remain at $2.91.
2. Consider and act upon FY03 Budget Revisions – Mr. Neuman reported that TDoA had inadvertently overpaid $120,000 and they agreed to restore $77,000 of this amount. Ms. Zernial was able to salvage most of this out of unspent services, administrative and in house services. Motion was made by Mr. Saldana to approve the revisions as presented and seconded by Rev. Sheppard. Motion passed. The following members abstained: Ms. Cisneros, CoSA, Mr. Foley, Presa Community Center; and Ms. Ackerman, C.S.S.
3. Consider and ratify the decision of Bexar Aging Director and AACOG Executive Director on purchase of new reporting system. – Information presented under the Bexar Area Agency on Aging Director’s report.
4. Approval of fourth USDA Allocation (NSIP) – Considered along with FY03 Budget Revision and approved.
F. Family Caregiver Support Program
1. Authorization to approve FY04 Vendors – Upon consideration, motion was seconded by Rev. Sheppard. Motion passed.
2. Ratify AACOG board approval to purchase up to $24,500 in Kinship Caregiver school supplies - Ms. Alderete moved for approval. Upon careful consideration, motion was seconded and passed.
G. Information, Special Events and Vista – Ms. Elsa Davis distributed information regarding the upcoming Senior Citizens’ 2003 commemorating seniors on September 16 at the Alamodome.
H. Nominations/Bylaws and Legislative – No report
8. Information Items – Ms. Alderete expressed her compliments to Ms. Tina Richards who gave an excellent presentation at the Alamo Area Home Care Council on Bexar AAA services.
9. Adjournment – There being no further business, the meeting was adjourned.