Job Description

Alamo Area Council of Governments

Class No.  159	Job Title: Accountant
FLSA:  Exempt	EEOC Category:  Professionals
Pay Group: 14

 

 

Objective:

To oversee the implementation of financial management policies and procedures to ensure that funds are properly reported and expended; to ensure that the expenditure of funds is in compliance with applicable AACOG, city, state, and federal policies; and to ensure accuracy and timeliness in classifying and recording of financial and business transaction data, including payroll, accounts payable, and accounts receivable.

 

Organizational Relationships:

1.         Supervisor: Budget Analyst.

 

2.         Employees Supervised: May assign and review tasks to Accounting Clerk.

 

3.         Other: Has frequent contact with all departments of the agency, external auditors, and occasionally with representatives of grantor agencies and subcontractors; and works closely with departmental and program staff and external monitors and auditors.

 

General Statement of Duties:

This is a responsible non-supervisory position.  Duties include ensuring that the budgets and expenditures for the assigned programs are consistent with applicable local, city, state, and federal requirements regarding allocability of costs and that all expenses are properly classified; maintaining internal and external financial reporting; conducting on-site monitoring of sub-contractors and desk reviews of audit reports; and ensuring the efficient and effective operation of the automated accounting computer system, including computer training and trouble shooting, general ledger reconciliation, and preparation of necessary periodic reports.

 

Examples of Work:

Essential Duties

 

Provides technical assistance to the program managers in developing a cost allocation plan which properly distributes and classifies all planned expenditures consistent with applicable federal and state rules, and assists the controller in developing a cost allocation plan for all agency shared costs;

 

Reviews and approves payment documentation submitted by subcontractors, ensuring the accuracy of costs charged to each project, and ensures that payments are made within a timely manner of receipt of funds;

 

Oversees the entry of financial information into the computer, conducts sample tests to verify the accuracy of entries and transactions, and prepares various journal entries to accurately reflect the financial position of the project;

 

Maintains current knowledge of all federal, state, and fiscal requirements relating to auditing, accounting, and assigned grants, and structures the financial records and accounts to be consistent with applicable recordkeeping and reporting requirements;

 

Monitors subcontractors for fiscal compliance and provides a written report to management;

 

Maintains complete and organized monitoring files, including completed data collection instruments, monitoring reports, and corrective action plans with follow-up results;

 

Performs desk reviews on audit reports from subcontractors and determines whether they meet office of Management and Budget (OMB) requirements;

 

Prepares drawdown request for cash and verifies program revenues to actual cash receipts;

 

Prepares monthly financial reports for grantor agencies;

 

Prepares financial closeout of various programs and ensures that no out of period costs are posted to closed programs;

 

Reviews contracts and lease agreements for compliance, reviews grant applications, and makes recommendations on procurement contracts, vendor contracts, and subcontractor contracts;

 

Implements an internal financial control system and is accountable for the reporting and tracking of program income;

 

Ensures compliance with grantor agreements and ensures subcontractors are in compliance with applicable federal and state regulations;

 

Participates in external audits and local, state, and federal fiscal monitoring, including the preparation of financial reports and resolution of findings;

 

Instructs and supervises employees in operation of the computer system and serves as a resource to other employees in solving computer-related problems as they occur;

 

Coordinates and determines procedures to input a variety of accounting transactions, as well as other departmental reports, using available software;

 

Verifies bank reconciliation for the general, payroll, and/or resource fund accounts, verifying balances with general ledger accounts as assigned;

 

Supervises staff payroll and generates and maintains payroll deduction reports as assigned;

 

Prepares and distributes monthly, quarterly, and annual reports as assigned, including payroll reports, employee W-2 forms, TCDRS retirement reports, management project expenditure reports, and other special reports as requested;

 

Reviews cost allocation on a monthly basis for assigned grants;

 

Reviews revenue recognition and calculates and prepares agency's cash match journal entry;

 

Prepares annual financial statement and associated summary reports and schedules for assigned grants for audit presentation as assigned;

 

Confers on and tests new and upgraded computer software in the accounting area;

 

Reviews general ledger and the accounts payable vouchers for assigned grants and ensures proper coding and status of grants;

 

Assists with monthly close outs for accounts payable and receivable, payroll, and general ledger modules;

 

Ensures proper transmittal of the agency's payroll direct deposit;

 

Prepares cost allocation and COG split and the end of month after all accounts payable, payroll, and internal charges have been posted; and

 

Prepare and post revenue recognition, ensure that all of the cost has been accounted for, and maintain internal funding.

 

Other Important Duties

 

Performs such other duties as may be required.

 

Required Knowledge, Skills, and Abilities:

Knowledge of and ability to apply generally accepted accounting principles and generally accepted audit procedures, including those related to governmental accounting; knowledge of all federal, state, and fiscal requirements relating to auditing, accounting, and assigned grants; ability to work quickly and accurately with numbers, including addition, subtraction, multiplication, division, and computation of percentages on a ten-key calculator; ability to use calculator by touch; thorough knowledge of automated accounting systems and PC word processing, spreadsheet, and database software; ability to demonstrate proficiency in both oral and written communication; ability to work efficiently and effectively under pressure; ability to analyze and report data; and ability to establish and maintain effective working relationships with grantor agencies, representatives of state and federal agencies, subcontractors, program managers, and other AACOG employees.