ITEM #5.A.
MINUTES
BOARD OF DIRECTORS
SEPTEMBER 25, 2002
MEMBERS PRESENT MEMBERS ABSENT
Mr. Edward Albrecht Commissioner Tommy Adkisson
Judge Richard Evans Porter Dillard
Councilman Enrique Barrera Commissioner Cesareo Guadarrama
Mayor Patrick Heath Commissioner John Kight
Judge Fred Henneke Mayor Marcy Meffert
Trip Ruckman Commissioner Jay Millikin
Judge David Montgomery Judge Alfred Pawelek
Judge Marvin Quinney Molly Pruitt
Judge James Sagebiel Judge Deborah Herber
Judge Mark Stroeher Judge Carlos Garcia
Mayor Raymond Ramirez Councilman John Sanders
Mayor Gerald Dubinski
ALTERNATES PRESENT GUESTS PRESENT
E.Z. Mull David Carrothers
Ed Chandler David Harris
Will Trujillo Toni Van Buren
Gilbert Laredo
STAFF PRESENT
Al Notzon
Gloria Arriaga
Dean Danos
Aurora Gonzales
Blanca Tapia
Mayor Raymond Ramirez called the meeting to order at 1:05 p.m..
Roll call was taken and a quorum established.
The next item was to call on any Citizens to be Heard.
No Citizens signed up to be heard.
The next item was to consider and act upon a resolution ratifying agendas, decisions and minutes of the Alamo Area Council of Governments (AACOG) Board of Directors for the last three years.
A Motion was made by Judge Montgomery, seconded by Mayor Heath approval of the resolution. The Motion carried unanimously.
The next item was the Executive Director’s Report.
Mr. Notzon gave his Executive Director’s Report.
The next item was to consider the following items on the Consent Agenda.
Items on the consent agenda are considered being of a routine nature and may require only limited discussion. The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.
A. Consider and act upon approval of the August 28, 2002 Minutes.
B. Consider and act upon approval of the following Status Reports:
1. Grants
2. Recoveries
3. Income Statement
4. Balance Sheet
5. Board Expenditures
C. Consider and act upon the following as recommended by the Alamo Senior Advisory Committee:
1. Submission of FY 03 Budget to the Texas Department on Aging
2. Proposed FY 03 Vendors
3. Authorization to apply for a residential repair grant
D. Consider and act upon the following as recommended by the Bexar Senior Advisory Committee:
1. Proposed vendors for Access and Family Caregiver Support Program
2. Submission of FY 03 Bexar Area Agency on Aging Budget to the Texas Department on Aging
3. Responses to Request for Proposal for the National Caregiver Special Initiative Funding
4. Request purchase of computer equipment for Area Agency on Aging staff not to exceed $14,953.
5. Authorization to apply for a $25,000 residential repair grant with 25% match
E. Consider and act upon authorization to utilize $10,000 for a Heavy Duty Diesel Vehicle Idling Study.
F. Consider and act upon approval to submit a continuation application to the Office of Rural Community Affairs for a Community and Economic Development grant not to exceed $15,000.
G. Consider and act upon amendments to the FY 2003 Unified Planning Program (UPWP).
A Motion was made by Mayor Heath, seconded by Mr. Mull approval of the items on the Consent Agenda. Item D.3. was pulled for discussion.
Mr. Notzon indicated that the Management Committee is recommending to fund Catholic Charities in the amount of $120,000 for the National Caregiver Special Initiative Program. Mr. Notzon indicated that at the Management Committee meeting, he disclosed that he is on the Board of Catholic Charities and while not being involved in the selection of the contract, but will be involved in contract management, he will resign from the Catholic Charities board effective immediately. After consideration, a Motion was made by Judge Sagebiel, seconded by Mayor Heath to accept the Committee’s recommendation. The Motion carried unanimously.
The next item was to consider the following as recommended by the Management Committee:
1. Consider and act upon the following:
a. Approval of FY 02 amended Budget
b. Briefing of FY 03 Budget
Mayor Ramirez stated the Committee recommends approval of the recommendations to the FY 02 Budget and cost pool. The Committee also discussed the Draft FY 03 Budget. The draft budget is for discussion purposes this month. After consideration, the Motion carried unanimously.
2. Consider and act upon the following personnel items:
a. Reorganization of the Natural Resources Department
b. Change in duties of Network Administrator
Mayor Ramirez stated the Committee recommends approval of the reorganization of the Natural Resources Department and the change in duties of the Network Administrator. After consideration, the Motion carried unanimously.
3. Consider and act upon approval to authorize the Executive Director to issue a Request for Proposal for the construction of the AACOG Board Room and authorizing the Management Committee to select the low qualified bidder.
Mayor Ramirez stated the Committee recommends authorizing staff to solicit another Request for Proposal on the AACOG Board Room and authorizing the Management Committee to approve the low qualified bidder at their October 16, 2002 meeting. After consideration, the Motion carried unanimously.
4. Consider and act upon releasing a request for proposal (RFP) for AACOG strategic planning.
The Committee recommends authorizing the Executive Director to release a request for proposal (RFP) for AACOG strategic planning. After consideration, the Motion carried unanimously.
5. Consider and act upon changes to AACOG information technology system.
Mayor Ramirez stated the Committee recommends approval for changes to the AACOG information technology system in the amount of $27,500. After consideration, the Motion carried unanimously.
6. Consider and act upon authorization to expend approximately $27,000 to support the Regional Access Plan through a joint agreement with the San Antonio United Way, the state designated Area Information Center.
Mayor Ramirez stated the Committee recommends authorizing the Executive Director to negotiate expending approximately $27,000 to support the Regional Access Plan through a joint agreement with the San Antonio United Way, the state designated Area Information Center. After consideration, the Motion carried unanimously.
7. Consider and act upon approval of the Rural Public Transportation pass through grant from Texas Department of Transportation using AACOG as the instrument to disburse funds.
Mayor Ramirez stated the Committee recommends approval of the Rural Public Transportation pass through grant from Texas Department of Transportation using AACOG as the instrument to disburse funds. After consideration, the Motion carried unanimously.
A. Air Improvement Resources Executive Committee
Mayor Heath reported on the Air Improvement Resources Executive Committee meeting. He indicated that the Committee discussed the Early Action Compact Clean Air Plan.
B. Area Judges
Judge Evans reported on the Area Judges meeting. No action required.
C. Alamo Area Development Corporation
Mayor Ramirez reported on the Alamo Area Development Corporation meeting. No action required.
D. Alamo Area Housing Finance Corporation
Judge Sagebiel reported on the Alamo Area Housing Finance Corporation meeting. No action required.
E. Planning and Program
1. Consider and act upon the membership replacements to the following committees:
a. Health and Human Services
b. Criminal Justice Advisory Committee
2. Consider and act upon the membership appointments to the following committees:
a. Regional Emergency Preparedness Advisory Committee
b. Bexar Senior Advisory Committee
Judge Sagebiel stated the Committee recommends approval of the membership replacements to the Health and Human Services Advisory Committee and the Criminal Justice Advisory Committee. The Committee also recommended approval of membership appointments to the Regional Emergency Preparedness Advisory Committee and the Bexar Senior Advisory Committee. After consideration, the Motion carried unanimously.
F. Community Relations Committee
Ms. Arriaga reported on the Community Relations Committee meeting. No action required.
G. Bylaws Committee
Mayor Heath reported that the Committee would meet after the Board meeting.
The next item was to consider and act upon the following as recommended by the Regional Health and Human Services Advisory Committee:
A. Alamo Area Resource Center, “Alamo Area Resource Center: Peer Prevention Support Campaign”. Funding: $350,000 Substance Abuse and Mental Health Services Administration
B. American GI Forum National Veterans Outreach Program, Inc., “Minority SA and HIV Prevention Planning”. Funding: $125,000 Substance Abuse and Mental Health Services Administration
C. ARCIL, “Literacy Outreach Van, Information & Technology ”. Funding: $197,000 United States Department of Education
D. Center for Health Policy Development, Inc., “Latino Alliance for Resources, Education, and Development (LARED) ”. Funding: $400,000 United States Department of Health and Human Services
E. Comal Independent School District, “Early Reading First Program”. Funding: $253,053 United States Department of Education
F. Community Resource Group, Inc., “Assistance to Low Income Communities to Address Water & Waste Disposal Problems ”. Funding: $1,000,000 United States Department of Health and Human Services
G. Intercultural Development Research Association, “TEXAS- Teachers Excellence for All Students (T-TExAS)”. Funding: $552,841 United States Department of Education
H. Intercultural Development Research Association, “Project WISE (Women In Science and Engineering) ”. Funding: $187,678 United States Department of Education
I. JOVEN, “JOVEN'S Por VIDA Project”. Funding: $348,899 Substance Abuse and Mental Health Services Administration
J. K’STAR, Inc., “Runaway and Homeless Youth”. Funding: $81,972 Administration for Children and Families
K. Karnes City Independent School District, “Karnes City ISD: Literacy Improvement via Library Technology ”. Funding: $75,000 United States Department of Education
L. Northside Independent School District, “Northside ISD: Transition to Teaching 2002”. Funding: $1,705,434 United States Department of Education
M. Pleasanton Independent School District, “Pleasanton ISD: Improving Family Literacy Through Expanded Library Services”. Funding: $57,293 United States Department of Education
N. San Antonio Independent School District, “Women’s Educational Equity Program”. Funding: $199,991.31 United States Department of Education
O. Southwest Texas State University, “Childhood Cancer and Proximity to Environmental Hazards ”. Funding: $153,798 United States Department of Health and Human Services
P. Stonewall Head Start, Inc., “Head Start; One-Time Funds for Quality Program Improvement”. Funding: $3,895 United States Department of Health and Human Services
Q. Texas A&M University, “B1-Teach: Alternative Certification Program Model”. Funding: $2,798,999 United States Department of Education
R. University of Texas at San Antonio, “UTSA Teaching/Learning Cooperative”. Funding: $1,492,841 United States Department of Education
S. LLEGO, The National Latina/o LGBT Organization, “Capacity Building Assistance Program for HIV/AIDS Prevention”. Funding: $400,000 United States Department of Health and Human Services
Ms. Toni Van Buren stated the Committee recommends favorable review on item A through S. After consideration, a Motion was made by Judge Evans, seconded by Judge Montgomery, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:
A. City of Boerne. “ Carrington Place Apartments Multi-Family Housing Apartment Complex.” Type: Housing Infrastructure Fund-Texas Community Development Program. Funding: $9,034,074.
B. D. Ansley Company Inc. “Carrington Place Apartments Mortgage Insurance for Proposed Apartment Complex.” Type: Housing and Urban Development. Funding: $5,726,876.
C. D. Ansley Company, Inc. “Westwood Village Apartments.” Type: Mortgage Insurance for Proposed Apartment Complex.” Type: Housing and Urban Development. Funding: $15,927,400.
D. Karnes City Volunteer Fire Department. “Purchase of RescueTruck for Rescue Services to Karnes County.” Type: Community Facility Loans & Grant-United States Department of Agriculture Rural Development. Funding: $200,000.
E. Texas Parks and Wildlife Department. “Cooperative Endangered Species Conservation.” Type: U.S. Fish and Wildlife Service. Funding: $53,333.
F. Texas Agricultural Experiment Station. “Effects on Seasonal Heat Stress on Texas Dairy Cattle.” Type: USDA, MRP-DS. Funding: $38,174.
Mr. David Carrothers stated the Committee recommends favorable review on items A through F. After consideration, a Motion was made by Judge Sagebiel, seconded by Mr. Mull, favorable review. The Motion carried unanimously.
The next item was to consider and act upon the following as recommended by the Criminal Justice Advisory Committee:
A. Bexar County Juvenile Probation, “Project Spotlight”. Funding: $160,962 Criminal Justice Division JAIBG
B. Texas Department of Public Safety, “Unsolved Crimes Investigation Team”. Funding: $600,000 Criminal Justice Division TNCP
Mr. David Harris stated the Committee recommends favorable review on items A and B. After consideration, a Motion was made by Mr. Mull, seconded by Judge Montgomery, favorable review. The Motion carried unanimously.
The next item was to consider and act upon appointment of Chairman of the AACOG Legislative Committee.
The Committee recommended appointing Commissioner Millikin as Chairman of the AACOG Legislative Committee.
The next item was to consider and act upon Citizens to be Heard Policy.
A Motion was made by Judge Evans, seconded by Judge Quinney approval of the Citizens to be Heard Policy with the recommended changes. The Motion carried unanimously.
The next item was an Executive Session:
Pursuant to 551.071 of the Texas Government Code, an Executive Session will be held for consultation with Attorney.
An Executive Session was not held.
There being no further business to discuss the meeting was adjourned.