ITEM #4.A.

 MINUTES

BOARD OF DIRECTORS

SEPTEMBER 26, 2001

MEMBERS PRESENT                                               MEMBERS ABSENT

Commissioner Lyle Larson, Chair                             Commissioner Paul Elizondo

Mayor Marcy Meffert, Vice-Chair                               Councilman Enrique Barrera

Mr. Edward Albrecht                                                    Commissioner John Kight

Commissioner Tommy Adkisson                                Judge Alfred Pawelek

Mr. Porter Dillard                                                           Judge Mark Stroeher

Judge Richard Evans                                                  

Judge Carlos Garcia

Commissioner Cesaero Guadarrama                              GUESTS PRESENT

Mayor Patrick Heath                                                             Toni Van Buren

Judge Fred Henneke                                                            David Carrothers 

Mr. Trip Ruckman                                                                           

Judge David Montgomery

Commissioner Jay Millikin

Ms. Molly Pruitt

Judge Marvin Quinney                                                           

Judge Jim Sagebiel

Judge Deborah Herber                                                 

Mayor Raymond Ramirez                                             

STAFF PRESENT     
Al Notzon

Gloria Arriaga

Dean Danos

Aurora Gonzales

The meeting was called to order at 1:00 p.m. by Mayor Marcy Meffert.  

Roll call was taken and a quorum established. 

Mr. Notzon reported on his Executive Director’s report. 

The next item was to consider approval of the following on the consent agenda: 

Items on the consent agenda are considered being of a routine nature and may require only limited discussion.  The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.

A.      Consider and act upon approval of the August 22, 2001 Minutes. 

B.      Status Reports: 

1.      Grants

2.      Recoveries

3.      Balance Sheet

4.      Income Statement

5.      Board Expenditures

6.      2002 Budget 

C.      Consider and act upon approval of membership renewal to the Greater Austin-San Antonio Corridor Council in the amount of $500.00 for one year. 

D.      Consider and act upon acceptance of the FY 2002 State Planning Assistance Grant. 

E.      Consider and act upon approval to submit an application to Texas Natural Resources Conservation Commission for FY 2002-03 Resource Recovery funds. 

F.      Consider and act upon approval of the Alamo Area Juvenile Crime Enforcement Coalition Delinquency Prevention Plan. 

A Motion was made by Mayor Heath, seconded by Mr. Mull approval of the items on the Consent Agenda.  The Motion carried unanimously. 

The next item was to consider and act upon the following Committee Reports: 

A.      Air Improvement Resources Committee 

Mayor Heath reported on the Air Improvement Resources Committee meeting.  No action required. 

B.      Area Judges 

Judge Quinney reported on the Area Judges meeting.  No action required. 

C.      Planning and Program 

Dean Danos stated the Planning and Program Committee met via phone conference and approved membership and the Criminal Justice Rules and Regulations.  

D.      Management Committee: 

(The following items were reviewed and considered by the Management Committee) 

1.      Consider and act upon the creation of an internal auditor/quality assurance position. 

Mr. Notzon stated the Committee recommends approval to create this position.  After consideration, the Motion carried unanimously. 

2.      Consider and act upon authorizing the Executive Director to issue a Request for Proposal for an auditor to review landlord operating expenses as reflected in the annual cost statement. 

Mr. Notzon stated the Committee recommends authorizing the Executive Director to release a Request for Proposal for an auditor to review landlord operating expenses as reflected in the annual cost statement.  After consideration, the Motion carried unanimously. 

3.      Consider and act upon approval of inventory evaluation. 

Mr. Notzon stated staff recommends entering into negotiations with RTI for inventory evaluation.   After consideration, a Motion was made by Mr. Ague, seconded by Mayor Ramirez approval of the staff’s recommendation.  The Motion carried unanimously. 

4.      Consider and act upon reimbursement to employees for personal cellular telephone usage for work related business. 

Mr. Notzon stated the Committee recommends approval on reimbursement to employees for personal cellular telephone usage for work related issues.  After consideration, the Motion carried unanimously. 

5.      Consider and act upon approval of the following as recommended by the Alamo Senior Advisory Committee: 

a.  Reallocate funds from Alamo Area Agency on Aging to Subcontractors

b.  Reallocation of funds within categories for subcontractors

c.       Initial Care Coordination Vendor Agreements for FY 02 

Mr. Notzon stated the Committee recommends approval to transfer $13,000 to Subcontractor’s Nutrition Programs with the specific allocation determined by the funding formula.  The funding will go to either congregate or home delivered meals depending on the individual needs.  The Committee also recommended to transfer $10,000 to Subcontractors Transportation Program with a notation that $1,779 for Guadalupe County be split 50% to Community Council South Central Texas.  The Board members discussed the recommendations.  A Motion was made by Commissioner Adkisson, seconded by Mr. Ruckman to award Medina County 11/12  and Community Council South Central Texas 1/12 of the $1,779.  The vote was 10 for and 9 against.  The Motion carried. 

(The following items were authorized by the Management Committee to be placed directly on the board agenda for approval). 

The next item was to consider and act upon approval to submit a letter of intent for an 18 month, $150,000 Robert Wood Johnson planning grant for the Bexar and Alamo Area Agencies on Aging for the development of a strategic plan to implement the Regional Access Planning Model. 

Mr. Notzon stated staff recommends approval to submit a letter of intent.  After consideration, a Motion was made by Mr. Ague, seconded by Judge Evans approval of the staff’s recommendation.  The Motion carried unanimously. 

The next item was to consider and act upon approval of the following as recommended by the Bexar Senior Advisory Committee: 

a.  FY 2002 vendors for the Bexar Area Agency on Aging Care Coordination and Caregiver support programs

b.  FY 2001 Bexar Area Agency on Aging TDOA budget Amendment #2

c.  Provisional FY 2002 allocations to Bexar Area Agency on Aging providers

d.    Bexar Area Agency on Aging provisional FY 2002 Caregiver Support budget 

Mr. Notzon stated the Committee recommends approval of items a, b, c and d.  After consideration, a Motion was made by Judge Henneke, seconded by Mr. Dillard approval of the recommendations from the Bexar Senior Advisory Committee.  The Motion carried unanimously. 

The next item was to consider and act upon authorizing the Executive Director to purchase two vehicles, one for the Executive Director and one for the Weatherization program. 

Mr. Notzon stated staff recommends approval to purchase the two vehicles.  After consideration, a Motion was made by Judge Evans, seconded by Commissioner Adkisson approval to purchase the two vehicles.  The Motion carried unanimously. 

The next item was to consider and act upon TCDRS Lump Sum payout. 

Mr. Notzon stated staff recommends approval of the TCDRS Lump Sum payout.  After consideration, a Motion was made by Judge Montgomery, seconded by Mr. Mull approval of the TCDRS Lump Sum payout.  The Motion carried unanimously. 

 The next item was to consider and act upon revision to AACOG Funeral Leave policy. 

Mr. Notzon stated staff recommends approval of the revision to the AACOG Funeral Leave policy.  After consideration, a Motion was made by Judge Herber, seconded by Judge Evans approval of the staff’s recommendation.  The Motion carried unanimously. 

E.      Bylaws Sub-Committee 

The Bylaws Sub-Committee will be meeting after the Board meeting. 

The next item was to consider and act upon the following as recommended by the Regional Health and Human Services advisory Committee: 

A.      Texas Department of Health.  “State and Community Highway Safety.”  Funding:  National Highway Traffic Safety Administration:  $246,959. 

B.      Texas Department of Human Services.  “Proposed Title XX Social Service Block Grant.”  Funding:  Department of Health and Human Services:  $126.98 million 

C.      Edgewood Independent School District.  “Cultural Partnership for At-Risk Youth Program.”  Funding:  U.S. Department of Education:  $222,494. 

D.      San Antonio Independent School District.  “Project SAFE.”  Funding:  U.S. Department of Education:  $7,468,008. 

E.      San Antonio Independent School District.  “Public Charter Schools Program.”  Funding:  U.S. Department of Education:  $5,537,926. 

F.      San Antonio Independent School District.  “School within a School for Accelerated Learning”  Funding:  U.S. Department of Education:  $499,435. 

G.     Children’s Environmental Health Institute.  “Capacity building conference for medical professionals to address children’s environmental health.”  Funding:  Environmental Protection Agency:  $18,741. 

H.      Economic Opportunities Development Corporation.  “Head Start.”  Funding:  U.S. Department of Health and Human Services:  $509,780. 

Toni Van Buren stated the Committee recommends favorable review on items A through H.  After consideration, a Motion was made by Mayor Heath, seconded by Commissioner Guadarrama, favorable review.   The Motion carried unanimously. 

The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee: 

A.      City of Natalia.  “Single-Family Housing Infrastructure Improvements.”  Funding:  TCDP-Housing Infrastructure Fund:  $5,428,396. 

B.      City of Boerne.  “Multiple-Family Housing Infrastructure Fund.”  Funding:  TCDP – Housing Infrastructure Fund:  $9,196,133. 

C.      City of San Antonio.  “Community & Economic Development.”  Funding:  Housing and Urban Development – Community Development Block Grant:  $22,365,173. 

D.      City of San Antonio.  “Home Investment Partnership.”  Funding:  Housing and Urban Development  - Entitlement  Grant:  $9,239,756. 

E.      City of San Antonio.  “Rehabilitation of Existing and Expanded Homeless Shelter Facilities.”  Funding:  Housing and Urban Development – Emergency Shelter Grant Entitlement Grant:  $1,420,000. 

F.      City of San Antonio.  “Acquisition of Housing for Persons with HIV/AIDS & Their Families.”  Funding:  Housing and Urban Development – Housing Opportunities for Persons with AIDS:  $908,000. 

G.     Suburban Mortgage Associates Incorporated.  “Chandler’s Crossing Apartment Project.”  Funding:  Housing and Urban Development – 221 (d) (4) Apartment Project Loan:  $8,192,600. 

H.      National Assisted Living, LLC.  “The Lodge at Leon Springs Assisted Living Facility Enhancement.”  Funding:  USDA – Rural Business Cooperate Service Loan:  $1,850,000. 

I.         Montez – Gehrmann & Company.  “Stablewood Farms Apartments Project.”  Funding:  HUD-221 (d) (4) Apartment Project Loan:  $17,491,771. 

Mr. David Carrothers stated the Committee recommends favorable review on items A through I.  After consideration, a Motion was made by Mr. Mull, seconded by Mayor Ramirez, favorable review.  The Motion carried unanimously. 

The next item was to consider and act upon the following as recommended by the Criminal Justice Advisory Committee: 

A.      Texas Council on Family Violence.  “Texas Council on Family Violence.”  Funding: Department of Justice:  $96,296. 

B.      Wilson County.  “Countywide Communication System.”  Funding:  Planning 421, Criminal Justice Division – Office of the Governor:  $26,451. 

C.      Bexar County.  “Juvenile Justice Alternatives.”  Funding:  Juvenile Justice Delinquency Prevention Fund, Criminal Justice – Office of the Governor:  $1,917. 

D.      Alamo Area Council of Governments.  “Juvenile Justice Alternatives.”  Funding:  Juvenile Justice Delinquency Prevention Fund, Criminal Justice – Office of the Governor:  $17,252. 

E.      Comal County.  “Juvenile Justice Alternatives.”  Funding:  Juvenile Justice Delinquency Prevention Fund – Criminal Justice – Office of the Governor:  $1,917. 

Ms. Aurora Gonzales stated the Committee recommends favorable review on items A though E.  After consideration, a Motion was made by Mr. Mull, seconded by Mayor Ramirez approval of the Committee’s recommendation.  The Motion carried unanimously. 

The next item was to consider and act upon approval of Training Agreement between the Alamo Area Council of Governments and North East Independent School District. 

Ms. Aurora Gonzales stated staff recommends approval of a Training Agreement between the Alamo Area Council of Governments and North East Independent School District.  After consideration, a Motion was made by Commissioner Adkisson, seconded by Mr. Mull approval of the agreement.  The Motion carried unanimously. 

Then next item was to consider and act upon appointment of Nominating Committee for 2002 Officers. 

Commissioner Larson, Mayor Heath, Judge Sagebiel and Commissioner Elizondo were appointed to serve on the Nominating Committee for the 2002 officers.  A Motion was made by Judge Evans, seconded by Mr. Mull approval of the nominating committee. 

There being no further business to discuss, the meeting was adjourned.   

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