ITEM #7.A.

MINUTES

BOARD OF DIRECTORS

October 29, 2003

MEMBERS PRESENT                                                             MEMBERS ABSENT

Mayor Marcy Meffert, Chair                                                     Commissioner Tommy Adkisson

Mayor Raymond Ramirez, Vice-Chair                                 Councilman Enrique Barrera

Judge Jim Barden                                                                   Councilman Roger Flores

Judge Diana Bautista                                                             Porter Dillard

Mayor Ed Fisher                                                                       Mayor Gerald Dubinski

Judge Carlos Garcia                                                               Commissioner Paul Elizondo

Commissioner Cesareo Guadarrama                                Judge Richard Evans

Mayor Patrick Heath                                                                 Judge Alger Kendall

Commissioner John Kight                                                     Michael Korus

Commissioner Jay Millikin                                                     Councilman Segovia

Molly Pruitt                                                                                  Senator Leticia Van de Putte

Judge Marvin Quinney

Trip Ruckman                                                                            GUESTS PRESENT

Judge Donald Schraub

Judge Mark Stroeher                                                                David Harris

Commissioner Bill Williams                                                  Bill Montez

ALTERNATES PRESENT                                                        STAFF PRESENT

Wil Trujillo                                                                                   Al Notzon

                                                                                                      Gloria Arriaga

                                                                                                      Dean Danos

                                                                                                      Blanca Tapia

                                                                                                      Claude Guerra

                                                                                                      Rose Jackson

                                                                                                      Aurora Sanchez

The meeting was called to order at 1:00 p.m. by Mayor Marcy Meffert. 

Roll Call was taken and a quorum established.

There were no citizens to be heard.

Mr. Notzon gave his Executive Director’s Report.

The next item was to consider the following items on the consent agenda.

A.       Consider and act upon approval of the October 1, 2003 Minutes.

B.       Consider and act upon approval of the following status reports:

1.  Grants

2.  Recoveries

3.  Income Statement

4.  Balance Sheet

5.  Board Expenditures

6.  Guardianship Program update

7.  Public Safety Foundation of America

C.      Consider and act upon dental insurance renewal for AACOG employees.

D.      Consider and act upon authorization to submit an application to the Office of Rural Community Affairs for a Texas Community Development Program grant in the amount of $13,009.

E.       Consider and act upon approval of the following as recommended by the Alamo Area Agency on Aging:

1.  FY 04 Budget based on TDOA planning figures.

2.  Release of RFP’s for Caregiver Education and Training and Medication Management.

F.       Consider and act upon approval of the following as recommended by the Bexar Area Agency on Aging:

1.  Outreach Campaign through KLUP

2.  FY 04 Amended Budget

3.  Recommendation to vendor for Greater Randolph Service Nutrition Program

4.  FY04 Vendor for Access and Family Caregiver Support Program

G.      Consider and act upon authorization for the Executive Director to execute a 9-1-1 Resale Agreement between the Alamo Area Council of Governments and Grande Communications, Inc.

H.      Consider and act upon approval to submit an application for a Brownfield Assessment Grant to the U.S. Environmental Agency (EPA) for up to $200,000.

A Motion was made by Mayor Ramirez, seconded by Mayor Heath approval of the items on the consent agenda.  The Motion carried unanimously.

1.                   Committee Reports:

A.       Management Committee:

1.       Consider and act upon approval of the following:

a.       Final 2003 Budget

b.       Draft 2004 Budget

c.        Cost Allocation Plan

Mr. Notzon presented the AACOG Budget. After consideration, a Motion was made by Mayor Heath, seconded by Commissioner Williams approval of the final 2003 Budget, the approval of the draft 2004 Budget as presented which includes a 2.5% cost of living and merit pool and an increase to the fringe benefit rate not to exceed 32%.   The Motion carried unanimously.

2.       Consider and act upon authorization to submit a continuation proposal to TXDOT for the Commute Solutions program for FY 2004 in the amount of $220,000 and a resolution to certify approval.

Mayor Ramirez stated the Committee recommends approval to submit a continuation proposal to TXDOT for the Commute Solutions program for FY 2004 in the amount of $220,000 and a resolution to certify approval.  After consideration, the Motion carried unanimously.

3.       Consider and act upon draft funding plan for FY 2004-2005 Solid Waste Program.

Mayor Ramirez stated the Committee recommends approval of the draft funding plan for FY 2004-2005 Solid Waste Program.  After consideration, the Motion carried unanimously.

B.       Air Improvement Resources Executive Committee

Commissioner Millikin reported on the AIRCO Committee meeting.  No action required.

C.      Area Judges

Judge Garcia reported on the Area Judges meeting.  No action required.

D.      Planning and Program

Commissioner Kight reported on the Planning and Program Committee recommending approval of membership to the Housing Advisory Committee, CJAC, ASAC, SWAC, and amendments to bylaws for ASAC and the Regional Law Enforcement Academy Revised Cadet Rules and Regulations. 

E.       Bylaws Committee

Mayor Ramirez reported that the Bylaws Committee met and recommends the reappointment of Commissioner Guadarrama and Senator Van de Putte for two more years.  Mayor Ramirez also stated the Committee will be recommending to the Area Council at the December 10^th meeting changes to the bylaws regarding member cities. 

F.       TARC 2004 Conference Planning Committee

The Committee will be meeting after the board meeting.

The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:

A.                   City of San Antonio and Bexar County.  “Applewhite South Roadway Improvements Project.”  Funding:  Economic Development Agency:  $3,000,000.

B.                   Centro Por La Justicia.  “Environmental Justice Project Regeneration.”  Funding:  Environmental Protection Agency:  $100,000.

C.                  Malone Mortgage Company.  “Vistas of Vance Jackson Apartments.”  Funding: U.S. Department of Housing and Urban Development:  $14,840,500.

Claude Guerra stated the Committee recommends favorable review.  After consideration, a Motion was made by Mayor Ramirez, seconded by Mayor Heath approval of the Committee’s recommendation.  The Motion carried unanimously.

The next item was to consider and act upon the following as recommended by the Criminal Justice Advisory Committee:

A.       Roy Maas' Youth Alternatives, “The Bridge Emergency Shelter”. Funding: $175,000 Funding Source:  US Dept. of Health and Human Services

B.       Roy Maas' Youth Alternatives, “Emergency Shelter Beds for Unaccompanied Minors placed by Office of Refugee Resettlement”. Funding: $174,900 Funding Source: Office of Refugee and Resettlement

C.      Wesley Community Centers of San Antonio, TX, Inc., “Changing Habits Affecting Mastery and Proficiency of Skills (CHAMPS)”. Funding: $50,000 Funding Source: Administration for Children and Families

D.      Intercultural Development Research Association, “Parent Information Center - Special Education”. Funding: $430,297 Funding Source: US Dept. of Education

E.       The Patrician Movement, “Pregnant and Postpartum Women's Program”. Funding: $500,000 Funding Source: Substance Abuse and Mental Health Services.

David Harris stated the Committee recommends favorable review on items A, B, D and E.  After consideration, a Motion was made by Judge Barden, seconded by Judge Bautista, favorable review.  The Motion carried unanimously.   Mr. Harris stated the Committee’s recommendation on item C was favorable review with comment that the cost was too high to serve 15 student with life skills.  After consideration, a Motion was made by Mayor Ramirez, seconded by Judge Barden approval of the Committee’s recommendation.  The Motion carried unanimously.

The next item was to consider and act upon the following as recommended by the Bexar Senior Advisory Committee:

San Antonio Food Bank, Inc.  “Food Stamps and Good Nutrition Outreach and Education for Seniors Project.”  Funding:  Department of Health and Human Services:  $50,000.

Carol Zernial stated the Committee recommends favorable review.  After consideration, a Motion was made by Mayor Heath, seconded by Mr. Ruckman, favorable review.  The Motion carried unanimously.

The next item was to consider and act upon the following as recommended by the Housing Advisory Committee:

            D.      Ansley Company, Inc.  “Bentley Place Apartments.”  Funding: Housing and Urban Development:  $6,976,800.

Mr. Bill Montez stated the Committee recommends favorable review.  After review and discussion, the Board members indicated that more information was needed on the application Commissioner Kight, Judge Barden and Commissioner Guadarrama will meeting the applicant to review the application and make a recommendation. 

The next item was to consider and act upon approval of a resolution in support of S1250 Enhanced 9-1-1 Emergency Communications Act of 2003.

A Motion was made by Commissioner Kight, seconded by Commissioner Millikin approval of the resolution in support of S1250 Enhanced 9-1-1 Emergency Communications Act of 2003.  The Motion carried unanimously.

The next item was to consider and act upon appointing nominating committee for 2004 AACOG officers.

A Motion was made by Mayor Ramirez, seconded by Judge Bautista to appoint Commissioner Elizondo, Commissioner Larson, Mayor Heath and Mayor Meffert to the nominating committee for 2004 AACOG officers.  The Motion carried unanimously.

The next item was to consider and act upon 2004 Board of Directors meeting dates.

A Motion was made by Mayor Ramirez, seconded by Commissioner Guadarrama approval of the 2004 Board meeting dates.  The Motion carried unanimously.