MINUTES
BOARD OF DIRECTORS
MAY 23, 2001

MEMBERS PRESENT                                          MEMBERS ABSENT

The meeting was called to order at 1:00 p.m. by Commissioner Lyle Larson.

Roll Call was taken and a quorum established.

Mr. Notzon gave his Executive Director’s Report.

The next item was to consider and act upon approval of the following items on the consent agenda.

A.    Consider and act upon approval of the April 25, 2001 Minutes.

B.    Status Reports

1.      Grants

2.      Recoveries

3.      Income Statement

4.      Balance Sheet

5.      Board Expenditures

C.      Consider and act upon the following memberships:

1.      Free Trade Alliance San Antonio - $250.00

2.      Texas Municipal League - $500.00

 D.      Consider and act upon the following:

 1.      Budget amendment for Administration

2.      Purchase of firewall for AACOG computer system

E.      Consider and act upon approval to release a Request for Proposal for evaluating inventory. 

F.      Consider and act upon the following as recommended by the Alamo Senior Advisory Committee: 

Amendment of subcontractor budgets to allocate carryover funds in the amount of $77,656 according to the Texas Department on Aging funding formula: 

1.  Congregate Meals - $26,752

2.  Home Delivered - $25,452

3.  Transportation - $25,452 

G.     Consider and act upon approval of the following as recommended by the Bexar Senior Advisory Committee: 

1.      Amendment of provider contracts to allocate carryover funds in the amount of $56,769 for the following: 

a.       Alamo Hearing Impaired (capital equipment) $1,625

b.       Somerset Senior Center (transportation) $3,500

c.       City of San Antonio (transportation) $2,237

d.       Jewish Family Services (supportive service) $9,100

e.       Bexar AAA Direct Services

      Care Coordination $7,000

      Information & Assistance $8,113

      Ombudsman $5,000

      Legal Assistance $2,448

      Legal Awareness $821 

f.         City of San Antonio (C1 Congregate Meals) $8,517

g.       Greater Randolph Services Area (C1 Congregate Meals) $5,195

h.       Christian Senior Services (Home Delivered Meals) $3,213 

2.      Authorization to send four persons to attend the National Association of Aging Agencies on Aging Annual Conference in Boston, Mass. July 7-11, 2001.

H.      Consider and act upon approval to employ an intern for twelve months in the amount not to exceed $15,000 for the Natural Resources/Transportation Department.

I.         Consider and act upon approval of the funding agreements for the Alamo Area Commute Solutions Work Program for the Fiscal Year 2001. 

J.       Consider and act upon authorization to submit an application to the Environmental Protection Agency for a Smart Growth Initiative Grant. 

K.      Consider and act upon the following personnel recommendations: 

1.      Weatherization Inspectors (2)

2.      Rural Transportation Secretary II 

L.   Consider and act upon authorization to submit a Health Care Finance Administration (HCFA) grant proposal for Option 1, $6,668 or Option 2 of $10,000 for Bexar and Alamo Area Agency on Aging. 

M.  Consider and act upon amendments to the FY 2001-2003 TIP-TRACS Review as recommended by the Metropolitan Planning Organization.

 A Motion was made by Mayor Heath, seconded by Mr. Lovejoy approval of the items on the consent agenda.  The Motion carried unanimously. 

The next item was to consider and act upon the following Committee Reports: 

A.      Management Committee: 

1.       Consider and act upon approval for the Executive Director to negotiate with proposers for personnel training for AACOG employees. 

Marcy Meffert stated the Committee recommends approval for the Executive Director to negotiate with proposers for personnel training for AACOG employees in an amount not to exceed $40,000.  After consideration, the Motion carried unanimously.

 The next item was to consider and act upon re-payment plan for recorders purchased by Frio and Kendall Counties.

Marcy Meffert stated the Committee recommends approval of re-payment plan for recorders purchased by Frio and Kendall Counties subject to acceptance by both counties.  After consideration, the Motion carried unanimously.

The next item was to consider and act upon approval to submit an application to the Texas Department of Health grant for non-emergency Medicaid Transportation in the eleven Rural Counties of the AACOG region.

Marcy Meffert stated the Committee recommends approval to submit an application to the Texas Department of Health grant for non-emergency Medicaid Transportation in the eleven Rural Counties of the AACOG region.    After consideration, the Motion carried.  Judge Henneke opposed.

 The next item was to consider and act upon the following as from the Alamo Area Law Enforcement Academy: 

a.       Purchase two used driving simulators in the amount not to exceed $24,000.

b.       Purchase Weapons shooting simulator in the amount not to exceed $70,000.

c.       Purchase a used replacement-training vehicle for the Police Academy.

d.       Purchase Course Management Software in the amount not to exceed $10,000.

e.       Purchase Semi-automatic Handguns and Shotguns for law enforcement training in the amount not to exceed $19,500.

f.         Authorization for the Executive Director to renew contracts with Alamo Workforce Development Board and the AACOG Regional Law Enforcement Academy as a state approved vendor for the Workforce Investment Act.

 Marcy Meffert stated the Committee recommends approval of the recommendations from the Alamo Area Law Enforcement Academy.  After consideration, the Motion carried unanimously.

 The next item was to consider and act upon lease agreement between AACOG and the City of San Antonio Police Academy.

 Marcy Meffert stated the Committee recommends approval of the lease agreement between AACOG and the City of San Antonio Police Academy.  After consideration, the Motion carried unanimously.

B.      Air Improvements Resources Committee

 Mayor Heath reported on the Air Improvements Resources Committee.  No action required. 

C.      Area Judges 

Judge Evans reported on the Area Judges Committee meeting.  No action required. 

D.      Planning and Program 

Commissioner Kight reported on the Planning and Program Committee meeting and recommends approval of the recommendations made on membership to the Criminal Justice Advisory Committee, Law Enforcement Advisory Committee and Rural Public Transportation Advisory Committee.  After consideration, the Motion carried unanimously. 

E.      Community Relations

1.      Regional Citizen Bexar County – Sue Calbert

2.      Regional Citizen outside Bexar County – Beth Ann Noak

3.      Regional Project – Sisters Care of San Antonio

4.      Regional Corporate Citizen – none

5.      Life Achievement – Lila Cockrell

Molly Pruitt stated the Committee recommends approval of the above mentioned recipients to be recognized at the Semi-Annual meeting in June.  After consideration, the Motion carried unanimously.

The next item was to consider and act upon the following as recommended by the Health and Human Services Advisory Committee: 

A.      Children’s Shelter of San Antonio.  “Project MAS.”  Funding:  Department of Health and Human Services:  $535,689. 

B.      Texas Department of Health.  “State Offices of Rural Health.”  Funding:  Office of Rural Health Policy:  $376,000. 

C.      Texas Department of Health.  “Statewide Childhood Lead Poisoning Prevention Program.”  Funding:  Federal – Department of Health & Health Services:  $913,531. 

D.      Baptist Children’s Home Ministries. “Abstinence Education Project.”  Funding:  Department of Health and Human Services:  $250,157. 

E.      University of Texas Health Science Center at San Antonio.  “Funding:  Federal – HIV/AIDS Bureau:  $1,218,978. 

F.      North East Independent School District.  “21^st Century Community Learning Center.”  Funding:  Federal – U.S. Department of Education:  $600,851. 

G.     Harlandale Independent School District.  “21^st Century Community Learning Centers.”  Funding:  U.S. Department of Education:  $939,893. 

H.      Higgs, Carter, King Charter Academy.  “21^st Century Community Learning Centers.”  Funding:  U.S. Department of Education:  $829,760. 

I.         D’Hanis Independent School District.  “21^st Learning Community Learning Centers.” Funding:  U.S. Department of Education:  $769,155. 

J.       Roy Maas Youth Alternatives, Inc. – The Bridge/YA Counseling Center.  “Basic Center Program for Runway and Homeless Youth.”  Funding: Department of Health and Human Services:  $1,081,750. 

K.      Economic Opportunities Development Corp. of Atascosa, Karnes and Wilson Counties.  “Early Head Start.”  Funding:  Department of Health and Human Services:  $750,000. 

L.       El Centro del Barrio.  “Integrated Services Development Initiative.”  Funding:  Department of Health and Human Services:  $892,967. 

M.     Connections Individual and Family Services, Inc.  “Basic Center Program.”  Funding:  Department of Health and Human Services:  $221,500. 

Toni Van Buren stated the Committee recommends favorable review on items A – M.  After consideration, a Motion was made by Commissioner Elizondo, seconded by Mayor Heath approval of the Committee’s recommendation.  The Motion carried unanimously.

 The next item was to consider and act upon the following as recommended by the Economic Development Environmental Review Committee: 

A.      Randolph Air Force Base.  “AICUZ for Randolph Air Force Base and Seguin Auxiliary Airfield, Texas.”  Type:  Environmental Assessment Update.

B.      City of Poth.  “City Park Improvements.”  Type:  Texas Parks and Wildlife – Small Grants Program.  Funding:  Texas Parks and Wildlife:  $50,000. 

C.      City of Charlotte.  “New Park Development.”  Type:  Texas Parks and Wildlife – Small Grants Program.  Funding:  Texas Parks and Wildlife:  $50,000. 

D.      Lackland Air Force Base, Texas.  “Upgrade to Recreation Areas.”  Type:  Environmental Assessment. 

E.      Kelly Air Force Base.  “El for the Consolidated Maintenance Facility for the 433^rd Airlift Wing.”  Type:  Draft Final Environmental Assessment. 

F.      Texas Department of Transportation.  “State Highway 130, from I-35 to I-10 near Seguin.”  Type:  Final Environmental Impact Statement. 

G.     Texas Water Development Board.  “Capitalization Grants for State Revolving Funds.”  Type:  Texas Water Pollution Control Revolving Fund.  Funding:  $73,089,656. 

Mr. David Carrothers stated the Committee recommends consensus to proceed on items A, D, E and F and favorable review on items B, C and G.  After consideration, a Motion was made by Commissioner Elizondo, seconded by Mr. Albrecht approval of the Committee’s recommendation.  The Motion carried unanimously.

The next item was to consider and act upon the following as recommended by the Criminal Justice Planning Committee:

A.      Hill Country Council on Alcohol and Drug Abuse Inc., "Primary Prevention and Intervention for Youth; Outreach, Screening, and Referral."  Funding: $22,507 Texas Commission on Alcohol & Drug Abuse. 

B.      City of San Antonio Metropolitan Health District, "Integrated Family Prevention and Intervention Program."  Funding: $231,196 Texas Commission on Alcohol & Drug Abuse. 

C.      George Gervin Youth Center Inc., "Building Alternatives Program."  Funding:       $352,761 Texas Commission on Alcohol & Drug Abuse. 

D.      Brush Country Council on Alcohol and Drug Abuse Inc., "Outreach Screening and Referral, Level IV Outpatient Treatment to Medically Indigent Substance Abusers or Substance Dependent Adults."  Funding: $366,744 Texas Commission on Alcohol & Drug Abuse. 

E.      South Texas Rural Health Services, Inc., "Youth Treatment, Program Outreach, Screening and Referral."  Funding: $368,434 Texas Commission on Alcohol & Drug Abuse. 

F.      Center for Juvenile Management, "Restoring Education Against Challenging Habits (REACH)."  Funding: $346,267 Texas Commission on Alcohol & Drug Abuse. 

G.     Children's Advocacy Centers of Texas, Inc., "Expand Statewide Capacity to Serve Abused Children Through Training and Program Support."  Funding: $140,148 Planning 421, Criminal Justice, Office of the Governor. 

H.      Parents Anonymous of Texas, "Empowering Communities - Strengthening Families."  Funding: $182,386 Planning 421, Criminal Justice, Office of the Governor. 

I.         Garza County, "Substance Abuse Placement Alternatives." Funding: $322,561 Juvenile Justice Delinquency Prevention, Criminal Justice, Office of the Governor. 

J.       Hill Country Independence House,"Adult Residential Detoxification; Level II Adolescent Intensive residential; Level, III Intensive Outpatient Treatment Services." Funding: $1,303,489 Texas Commission on Alcohol & Drug Abuse. 

K.      JOVEN, "COPE, STEP, CEDI AND TRY." Funding: $714,281 Texas Commission on Alcohol & Drug Abuse. 

L.       Southwest Texas State University Institute of Criminal Justice Studies, "School Resource Officer Training." Funding: $81,550 Safe & Drug-Free Schools and Communities, Criminal Justice, Office of the Governor.           

M.     Texas Rural Legal Aid Inc., "Rural Protective Order Project." Funding: $74,707 Violence Against Women Act Fund, Criminal Justice, Office of the Governor. 

N.      Texas A & M University at Commerce, "Occupational Stress Management Training for County Jail Correctional Officers."  Funding: $64,063 Planning 421, Criminal Justice, Office of the Governor. 

O.     Legal Aid of Central Texas, "Crime Victims COMP to Texas Victims." Funding: $48,174 Victims of Crime Act Fund, Criminal Justice, Office of the Governor.                         

P.      Legal Aid of Central Texas, "Law Enforcement to Law Enforcement - DV response."  Funding: $80,000 Violence Against Woman Act Fund, Criminal Justice, Office of the Governor.                          

Q.     Garza County, "Juvenile Alternatives." Funding: $238,272 Juvenile Justice Delinquency Prevention Fund, Criminal Justice, Office of the Governor.             

R.      Peace Makers Unlimited Inc., "Peace Rules in High Schools." Funding: $253,358 Safe & Drug-Free Schools and Communities, Criminal Justice, Office of the Governor.                    

S.      Texas Youth Commission, "Legal Representation for Indigent TYC Youth." Funding: $276,300 Planning 421, Criminal Justice, Office of the Governor.             

T.       Restorative Justice Ministries Network, "Attack on Recidivism."  Funding: $334,510 Planning 421, Criminal Justice, Office of the Governor.

Mr. David Harris stated the Committee recommends favorable review on items A through M and unfavorable review items N – T.    A Motion was made by Johnny Lovejoy, seconded by Mayor Heath, favorable review on items A – M and favorable review on items N –Q, R and S.  Unfavorable review on item T.  The Motion carried unanimously.

The next item was to consider and act upon ratifying the Area Plan Update as submitted to the Texas Department on Aging for the Alamo and Bexar Agency on Aging.

Mr. Notzon stated staff recommends approval on ratifying the Area Plan Update as submitted to the Texas Department on Aging for the Alamo and Bexar Agency on Aging.   After consideration, a Motion was made by Commissioner Elizondo, seconded by Mayor Heath approval of the staff’s recommendation.  The Motion carried unanimously.

The next item was to consider and act upon appointment of Bylaws Subcommittee.

A Motion was made by Commissioner Elizondo to appoint Judge Deborah Herbar, Chair, Mayor Heath, Commissioner Adkisson and Councilwoman Conner on the Bylaws Subcommittee.

The next item was to consider and act upon Technical Assistance from auditor Padgett Stratemann, for AACOG Law Enforcement Academy.

Mr. Notzon stated staff recommends approval of Technical Assistance from auditor Padgett Stratemann for AACOG Law Enforcement Academy.  After consideration, a Motion was made by Judge Evans, seconded by Commissioner Elizondo for the Executive to negotiate with auditor Padgett Stratemann.  The Motin carried unanimously.

The next item was Executive Session: 

Agenda

Pursuant to 551.074 of the Texas Government Code, an Executive Session will be held to discuss the Executive Director’s Merit Increase.

The next item was to consider and act upon merit increase for the Executive Director.

Mayor Marcy Meffert stated the Committee recommends a merit raise of 3% effective 5/24/01 and a cost of living which would be same as other employees receive effective January 2002 as determined when the budget is approved.  The COLA would be on current salary as of December 31, 2001.  Mayor Meffert also stated that in the evaluation the Committee noted that the Executive Director expand his role as a facilitator this coming year.  After consideration, a Motion was made by Commissioner Elizondo, seconded by Judge Evans approval of the Committee’s recommendation.  The Motion carried unanimously.

There being no further business to discuss, the meeting was adjourned.