ITEM #4.A.
MINUTES
BOARD OF DIRECTORS
FEBRUARY 27, 2002
MEMBERS PRESENT MEMBERS ABSENT
Mayor Marcy Meffert, Chairman Commissioner Tommy Adkisson
Mayor Raymond Ramirez, Vice-Chairman Porter Dillard
Edward Albrecht Councilman Enrique Barrera
Judge Richard Evans Judge Fred Henneke
Commissioner Cesaero Guadarrama Commissioner Jay Millikin
Mayor Patrick Heath Councilman John Sanders
Commissioner John Kight Mayor Gerald Dubinski
Trip Ruckman
Commissioner Lyle Larson
Judge David Montgomery GUESTS PRESENT
Judge Alfred Pawelek
Molly Pruitt David Carrothers
Judge Marvin Quinney David McDaniel
Judge Jim Sagebiel
Judge Deborah Herber STAFF PRESENT
Commissioner Jack Shanklin
Judge Mark Stroeher Al Notzon
Senator Leticia Van de Putte Gloria Arriaga
Dean Danos
ALTERNATES PRESENT
Walter Ague
E.Z. Mull
The meeting was called to order at 1:00 p.m. by Mayor Marcy Meffert.
Roll call was taken and a quorum established.
Mr. Notzon gave his Executive Director’s Report.
The next item was t consider the following on the Consent Agenda.
A. Consider and act upon approval of the January 23, 2002 Minutes.
B. Status Reports:
1. Grants
2. Recoveries
3. Balance Sheet
4. Income Statement
5. Board Expenditures
C. Consider and act upon membership renewal with the Texas Association of Counties in the amount of $500.00 for one year.
D. Consider and act upon canceling the contract with Corporate Express and accepting the next lowest bid through TNT Office Supply and Office Resource Center.
E. Consider and act upon approval of the following as recommended by the Alamo Senior Advisory Committee:
1. Distribution of USDA initial allocation
2. Contract a portion of the Area Agency on Aging monitoring for subcontractors not to exceed $6,000.
F. Consider and act upon approval of the following as recommended by the Bexar Senior Advisory Committee:
1. Caregiver Program Proposed Vendors FY 2002
2. Distribution of initial USDA FY 2002 Allocation
3. Jewish Family Services FY 2002 Unit Rate
4. Contract a portion of the Area Agency on Aging monitoring for subcontractors not to exceed $6,000.
G. Consider and act upon authorization to submit a grant application to the U.S. Geological Survey in the amount of $20,000.
H. Consider and act upon approval for the Executive Director to use funds in the maintenance of the Trinity University Monitoring Sites.
I. Consider and act upon approval for the Executive Director to apply for grant funding from the Department of Energy State Energy Program.
J. Consider and act upon the following:
1. Lease option with RM Crowe, Inc. for relocation of AACOG Board Room
2. Request for Proposal for architectural services
K. Consider and act upon extending the present Weatherization contract with South Texas & Development Corporation for one (1) additional year.
L. Consider and act upon approval to solicit a Request for Quotes for long distance service.
M. Consider and act upon authorization to submit Regional Youth Services application of resolution.
N. Consider and act upon approval of the following as recommended by the Metropolitan Planning Organization:
1. Amendments to the FY 2002 Unified Planning Work Program (UPWP).
2. Amendments to the FY 2002-2004 Transportation Improvement Program.
A Motion was made by Mayor Heath, seconded by Mayor Ramirez approval of the items on the consent agenda. The Motion carried unanimously.
The next item was to consider and act upon the following Committee Reports:
A. Management Committee:
1. Consider and act upon legal services for AACOG.
Mayor Ramirez stated the Committee recommends authorizing the Executive Director to negotiate with our current legal counsel on rates and conditions for legal services. After consideration, the Motion carried unanimously.
2. Consider and act upon authorization to apply for Transportation Coordination Grant in the amount of $30,000 for the Alamo and Bexar Area Agency on Aging.
Mayor Ramirez stated the Committee recommends authorization for the Executive Director to submit an application for Transportation Coordination Grant in the amount of $30,000 for the Alamo and Bexar Area Agency on Aging. After consideration, the Motion carried unanimously.
3. Consider and act upon approval of the following Rural Public Transportation items:
a. AACOG to contract for Alcohol testing with a State awarded contractor “Texas Alcohol & Drug Testing Service” (TADTS) for FY 2002.
b. Execute an Interlocal contract with Houston-Galveston Area Cooperative Purchasing Program (H-GAC).
c. Authorization for the Executive Director to execute vehicle purchase through 5311 Rural Public Transportation for FY 2002 contract capitol amount of $52,118.
d. Authorization for the Executive Director to execute up to six future vehicle purchases not to exceed $55,000 per vehicle as funding becomes available.
Mayor Ramirez stated the Committee recommends approval. After consideration, the Motion carried unanimously.
4. Consider and act upon authorization to execute resolution for Regional Law Enforcement Academy continuation grant in the amount up to $665,411.
Mayor Ramirez stated the Committee recommends approval. After consideration, the Motion carried unanimously.
5. Consider and act upon approval to respond to Request for Proposal for Installation of Ozone Monitors.
Mr. Notzon stated that this item would be discussed with the AIRCO report from Mayor Heath.
6. Consider and act upon approval of the following personnel items:
a. Workforce Transportation Dispatcher – New position – Pay Group 6 $23,096.87
b. Temporary Natural Resources Specialist – New position – Pay Group 13 - $32,499.61
c. Temporary Accountant for Workforce – New position – Pay Group 14 - $34,124.59
e. Law Enforcement Academy Instructor – Current position – Pay Group 14 - $34,124.59
Mayor Ramirez stated the Committee recommends approval. After consideration, the Motion carried unanimously.
7. Consider and act upon approval for the Executive Director to release a Request for Proposals for the software and hardware for a passenger dispatching system not to exceed $75,000.
Mayor Ramirez stated the Committee recommends approval for the Executive Director to release a Request for Proposal for the software and hardware for a passenger dispatching system not to exceed $75,000. The Request for Proposal to be released once funding is secured. After consideration, the Motion carried unanimously.
B. Air Improvement Resources Committee
Mayor Heath reported on the Air Improvements Resources Committee meeting. Mayor Heath stated the Committee recommends approval to award the Request for Proposal to Operational Technologies Corp in the amount of $152,000 for the installation of Ozone Monitors. After consideration, the Motion carried unanimously.
C. Area Judges Committee
1. Discussion and Appropriate Action regarding TXDOT Working Group on Priorities
The Committee recommended authorizing the Executive Director to sending a letter to TXDOT regarding counties which are influenced by Metropolitan Areas are not included in an MPO, would be left out. After consideration, the Motion carried unanimously.
2. Discussion and Appropriate Action regarding County Road & Bridge Upgrade and Maintenance Funding Resolution
The Committee recommended that his item be forwarded to the Legislative Committee for their review.
D. Planning and Program Committee
Commissioner Kight stated the Committee recommends approval of the recommendations from the Bexar Senior Advisory Committee membership, Alternate membership to the Solid Waste Advisory Committee, appointment to the Rural Public Transportation Advisory Committee. The Committee also reviewed the regional survey model as presented by Dr. Woody Sanders of UTSA. After consideration, the Motion carried unanimously.
E. Alamo Area Housing Finance Committee
Judge Sagebiel stated the Committee recommends approval of the resolution accepting an additional participant to the Alamo Area Housing Finance Corporation Series 2001 and resolving other matters related thereto. After consideration, the Motion carried unanimously.
F. Audit Committee
Mayor Heath reported on the Audit Committee meeting indicating that the AACOG Audit will be presented at the next month’s meeting for the Board’s consideration and approval.
G. Alamo Area Development Committee
Mr. Notzon stated that the Committee would meet at the Board of Directors meeting.
The next item was to consider and act upon approval of the following as recommended by the Health and Human Services Advisory Committee:
A. Southwest Foundation for Biomedical Research, “Extramural Research Facilities Construction – Genetics Research”. Funding: $4,888,293 National Institutes of Health
B. JOVEN, “TEJAS – Training and Educating Juveniles in Abstinence Skills”. Funding: $326,932 Health Resources and Services Administration
C. University of Texas at San Antonio, “Special Education-Personnel Prep to Improve Services-Project Equity in Diversity”. Funding: 195,658 United States Department of Education
Dean Danos stated the Committee recommends favorable review on items A, B. and C. After consideration, a Motion was made by Mayor Heath, seconded by Mr. Ague, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:
A. San Antonio River Authority. “Watershed Protection and Flood Prevention.” Funding: U.S. Department of Agriculture – Natural Resources Conservation Services: $1,000,000.
B. City of Hondo. “Repair and Reconstruction Projects.” Funding: Disaster Relief Fund – Texas Community Development Program: $392,904.
C. Kendalia Volunteer Fire Department. “Purchase of New Front Line Pumper Truck.” Funding: Community Facility Grant Program – U.S. Department of Argiculture- Rural Development: $150,000.
D. Prudential Huntoon Paige. “Mortgage/Loan for Oak Meadow Apartments.” Funding: Mortgage-Loan for Multifamily Housing Units – Housing and Urban Development: $5,728,400.
E. Perrin Oaks Ltd. “Mortgage/Loan for Perrin Oaks Ltd.” Funding: Mortgage-Loan for Multifamily Housing Units – Housing and Urban Development: $17,507,700.
David Carrothers stated the Committee recommends favorable review on items A – D. After consideration, a Motion was made by Commissioner Larson, seconded by Mr. Ague, favorable review. The Motion carried unanimously. Next, Mr. Carrothers stated that on item E. the Committee recommends favorable review with the condition that applicant contact school district to inform them of the project. After consideration, a Motion was made by Commissioner Larson, seconded by Mr. Ague, favorable review with the condition that the applicant also contacts the city council representative for that district. The Motion carried unanimously.
The next item was to consider and act upon approval to submit a letter of support of Stamp Commemorating Polish Immigration in 2004 to be sent to the Citizens Stamp Advisory Committee, the Texas Congressional Delegation and the Texas Governor.
A Motion was made by Judge Pawelek, seconded by Commissioner Larson approval to submit the letter of support. The Motion carried unanimously.
The next item was to consider and act upon approval of the AACOG Board of Directors Standing Committees.
Mr. Notzon stated that this is a draft of the responses that were submitted. A final draft will be presented at the next board meeting. After consideration, a Motion was made by Judge Evans, seconded by Mr. Albrecht approval of the draft. The Motion carried unanimously.
The next item was to consider and act upon changing the June 26, 2002 Board of Directors meeting date to June 19, 2002.
The Committee members agreed on June 12th as the new meeting date for the June 2002 Board meeting. After consideration, a Motion was made by Mr. Ague, seconded by Judge Evans approval of the new meeting date of June 12, 2002. The Motion carried unanimously.
The next item was to consider and act upon the Solid Waste Advisory Committee’s recommendation that the presentation on the Whole Earth Composting facility.
David McDaniel stated that the Committee recommends approval. After consideration, a Motion was made by Judge Evans, seconded by Commissioner Guadarrama of the Committee’s recommendation. The Motion carried unanimously.
The next item was to consider and act upon amending professional service contract between AACOG and E.P. Hamilton and Associates, Inc. to add bid and construction services for a multi-modal facility in Kerrville.
A Motion was made by Judge Quinney, seconded by Commissioner Larson approval to amend the professional service contract between AACOG and E.P. Hamilton and Associates, Inc. to add bid and construction services for a multi-modal facility in Kerrville. The Motion carried unanimously.
The next item was to consider and act upon authorizing the Executive Director to accept additional $27,330 in the Rural Public Transportation Program.
A Motion was made by Commissioner Kight, seconded by Judge Quinney approval authorizing the Executive Director to accept additional $27,330 in the Rural Public Transportation Program. The Motion carried unanimously.
The next item was a presentation by San Antonio Spurs for “AACOG Community Night.”
Julian Garza made a presentation to the Board members.
Information Items.
A. Resolution Opposing the Annexation of Southern Bexar County into the Evergreen Underground Water District
B. Resolution Supporting SAWS Aquifer Storage Recovery Project and a Memorandum of Understanding for Groundwater Management in Southern Bexar County between SAWS and Bexar Metropolitan Water District.
There being no further business to discuss, the meeting was adjourned.
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