ITEM #5.A.
MINUTES
BOARD OF DIRECTORS
MEMBERS PRESENT MEMBERS ABSENT
Mayor Marcy Meffert, Chair Commissioner Tommy Adkisson
Mayor Raymond Ramirez, Vice-Chair Councilman Enrique Barrera
Judge James Barden Councilman Roger Flores, Jr.
Judge Diana Bautista Judge Carlos Garcia
Porter Dillard Councilman Ron Segovia
Mayor Gerald Dubinski Judge Donald Schraub
Judge Richard Evans
Mayor Ed Fisher
Commissioner Cesareo Guadarrama GUESTS PRESENT
Mayor Patrick Heath
Judge Alger Kendall Homer Lear, TSHL
Commissioner John Kight Ida Kenny
Michael Korus
Commissioner Jay Millikin STAFF PRESENT
Molly Pruitt
Judge Marvin Quinney Al Notzon
Trip Ruckman Gloria Arriaga
Judge Mark Stroeher Dean Danos
Commissioner Bill Williams Blanca Tapia
Aurora Sanchez
Beverly Lutz
E.Z. Mull, Bexar County Maggie Schreier
Wil Trujillo, Bexar County
Gilbert Loredo
The meeting was called to order at 11:00 a.m. by Mayor Marcy Meffert.
Roll call was taken and a quorum established.
The next item was Citizens to be Heard.
Homer Lear addressed the Board members on TSHL and Ida Kenney addressed the board on Aging Services.
The next item was to consider and act upon approval of the 2004 Officers for Chairman and Vice-Chairman.
A Motion was made by Commissioner Williams, seconded by E.Z. Mull approval on the appointment of Mayor Raymond Ramirez as Chairman and Commissioner Tommy Adkisson as Vice-Chairman of the AACOG Board of Directors. The Motion carried unanimously.
The next item was to consider and act upon approval of the 2004 AACOG Budget.
Mr. Notzon presented the AACOG Budget to the Area Council and Board of Directors. A Motion was made by Commissioner Williams, seconded by Trip Ruckman approval of the 2004 AACOG Budget. The Motion carried unanimously.
The next item was to the Executive Director’s Report.
Mr. Notzon reported on several employee anniversaries and the AACOG Annual Report.
The next item was to consider and act upon the following items on the consent agenda.
Items on the consent agenda are considered being of a routine nature and may require only limited discussion. The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.
A. Consider and act upon approval of the October 29, 2003 Minutes.
B. Consider and act upon approval of the following status reports:
1. Grants
2. Recoveries
3. Income Statement
4. Balance Sheet
5. Board Expenditures
6. Texpool Quarterly Report
C. Consider and act upon membership dues to ICMA for the Executive Director in the amount of $1,182.00.
D. Consider and act upon approval of TARC Association Fees for October 2003 – September 2004 in the amount of $17,668.61.
E. Consider and act upon amendments to AACOG’s Accounting Policies and Procedures.
F. Consider and act upon authorization to use reverse auction for obtaining pricing for AACOG Temporary Employees and Office Supplies.
G. Consider and act upon approval for the Executive Director to renew GIS software maintenance and technical support fee of $11,500 for period January, 2004 through December, 2004.
H. Consider and act upon approval of contractors as recommended by the Alamo Senior Advisory Committee:
1. Caregiver Education and Training Grant
2. Medication Management Grant
I. Consider and act upon authorization to apply for a Brookdale Grant in the amount of $10,000 as recommended by the Bexar Senior Advisory Committee.
J. Consider and act upon approval of the following resolutions in support of AACOG’s applications for funding from the Governor’s Office:
1. Law Enforcement Academy
2. Sexual Assault Training for Law Enforcement Officers
3. Regional Youth Education Program
4. Juvenile Accountability Block Grant
K. Consider and act upon approval of Commission on Emergency Communications 9-1-1 Notification/Requests Amendments for FY 2003 and FY 2004.
L. Consider and act upon requested authorization for Executive Director to issue a Request for Proposal for the operation and maintenance of the AACOG ozone and meteorology monitoring network.
M. Consider and act upon amendments to the FY 2004-2006 Transportation Improvement Program – TRACS Review.
A Motion was made by Mayor Heath, seconded by Commissioner Williams approval of the items on the consent agenda. The Motion carried unanimously.
The next item was to consider act upon the following Committee Reports:
A. Management Committee:
1. Consider and act upon authorizing staff and board members to attend the Washington Federal Briefing from February 20-25, 2004.
Mayor Ramirez stated the Committee recommends authorizing up to four board members to attend the Washington Federal Briefing. The number of staff members will be determined contingent upon their budget. After consideration, the Motion carried unanimously.
2. Consider and act upon approval for the Executive Director to negotiate with three of the vendors responding to the agency’s reverse auction for the purchase of the telecommunications system in an amount not to exceed $68,218.00.
Mayor Ramirez stated the Committee recommends approval for the Executive Director to negotiate with three of the vendors responding to the agency’s reverse auction for the purchase of the telecommunications system in an amount not to exceed $68,218.00. After consideration, the Motion carried unanimously.
3. Consider and act upon approval to establish a 501 © 3 for Aging Services.
Mayor Ramirez stated the Committee recommends authorizing the Executive Director to pursue forming an umbrella 501 (c) 3 foundation for AACOG and AACOG related programs. After consideration, the Motion carried unanimously.
B. Air Improvement Resources Executive Committee
The AIRCO Committee will meet next week.
C. Area Judges
Commissioner Millikin reported on the Area Judges meeting stating that Commissioner Millikin will be the Chairman and Judge Kendall as Vice-Chair.
D. Planning and Program
Commissioner Kight reported on the Planning and Program Committee meeting stating the Committee approved membership to the Alamo Senior Advisory Committee, Regional Emergency Preparedness Advisory Committee and Bexar Senior Advisory Committee. After consideration, the Motion carried unanimously.
E. Bylaws Committee
Consider and act upon changes to the Bylaws regarding membership.
Mayor Ramirez stated the Committee recommends approval of changes to the Bylaws regarding membership. After consideration, the Motion carried unanimously.
F. Alamo Area Development Corporation
Mayor Ramirez reported on the AADC meeting. No action required.
The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:
A. City of Pearsall. “Water System Improvements and Sewer System Improvements Project To Serve Colonias Sandhollow, Sunrise, Beever, Porter/Encino & Echo Acres.” Funding: U.S. Department of Agriculture-Rural Utilities Services: $4,000,000.
B. City of Dilley. “Development of City – School Community Park.” Funding: Texas Parks and Wildlife Department – Texas Recreation and Parks Account Fund: $1,000,000.
C. East Medina County Special Utility District. “Pre-Application Proposed 2004 Plan #5 Improvements.” Funding: U.S. Department of Agriculture – Rural Development: $117,000.
D. City of Poteet. “Street Improvement Project.” Funding: U.S. Department of Agriculture – Rural Development: $2,324,883.
E. Jourdanton EMS Facility Foundation, Inc. “Construction of EMS Station.” Funding: U.S. Department of Agriculture – Community Facility Grant: $173,994.
F. Karnes County. “Renovation to Karnes Co. Agriculture Building.” Funding: U.S. Department of Agriculture Community Facilities Loans & Grants; $222,000.
G. Barrio Comprehensive Family Health Care. “Dr. Frank Bryant Health Care Center Business Expansion.” Funding: Economic Development Administration. $5,658,000.
David Carrothers stated the Committee recommends favorable review. After consideration, a Motion was made by Commissioner Guadarrama, seconded by Judge Bautista, favorable review. The Motion carried unanimously.
The next item was to consider and act upon authorization to create a new position of Bexar Aging Grant Specialist.
Mr. Notzon stated staff recommends approval to create a new position of Bexar Aging Grant Specialist at a pay group 10, $28,692.02. After consideration, a Motion was made by E.Z. Mull, seconded by Mayor Heath approval to create the new position. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Regional Emergency Preparedness Advisory Committee:
Bexar County. “CERT Program.” Funding: The Federal Emergency Management Agency (FEMA), a component of the Department of Homeland Security (DHS): $93,749.
Judge Quinney stated the Committee recommends favorable review. After consideration, a Motion was made by Judge Quinney, seconded by Commissioner Milliken, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of the AACOG Juvenile Crime Enforcement Plan and Resolution for the Juvenile Alternatives Block Grant Application as recommended by the Criminal Justice Advisory Committee and the Juvenile Crime Enforcement Committee.
Aurora Sanchez stated stated the Committee recommends approval of the AACOG Juvenile Crime Enforcement Plan and Resolution for the Juvenile Alternates Block Grant Application. After consideration, a Motion was made by Commissioner Millikin, seconded by Judge Quinney approval of the Committee’s recommendation. The Motion carried unanimously.
There being no further business to discuss, the meeting was adjourned.