Item #4.A.
ALAMO AREA COUNCIL OF GOVERNMENTS
MINUTES
BOARD OF DIRECTORS
DECEMBER 5, 2001
MEMBERS PRESENT MEMBERS ABSENT
Commissioner Lyle Larson, Chairman Porter Dillard
Mayor Marcy Meffert, Vice-Chairman Commissioner Paul Elizondo
Edward Albrecht Judge Carlos Garcia
Commissioner Tommy Adkisson Councilman Enrique Barrera
Judge Richard Evans Judge David Montgomery
Councilwoman Bonnie Conner Judge Alfred Pawelek
Mayor Gerald Dubinski Molly Pruitt
Commissioner Cesaero Guadarrama Judge Deborah Herber
Mayor Patrick Heath Judge Mark Stroeher
Judge Fred Henneke Councilman John Sanders
Commissioner John Kight
Trip Ruckman GUESTS PRESENT
Commissioner Jay Millikin
Judge Marvin Quinney Diana Castillo
Mayor Raymond Ramirez Fran Randall
Judge Jim Sagebiel James Tart
Senator Leticia Van de Putte Leslie Cook
ALTERNATES PRESENT
STAFF PRESENT
Walter Ague
Al Notzon
Gloria Arriaga
Dean Danos
Claude Guerra
Georgia Zannaras
Blanca Tapia
Commissioner Lyle Larson called the meeting to order at 1:40 p.m.
Roll call was taken and a quorum established.
Mr. Notzon gave his Executive Directors report.
The next item was to consider and act upon approval of the 2002 Officers for Chairman and Vice-Chairman.
Judge Sagebiel stated that the nominating committee recommends Mayor Marcy Meffert as Chairman and Mayor Raymond Ramirez as Vice-Chairman for the 2002 Officers of the AACOG Board of Directors. The Motion carried unanimously.
The next item was to consider the following items on the consent agenda.
Items on the consent agenda are considered being of a routine nature and may require only limited discussion. The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.
A. Consider and act upon approval of the October 24, 2001 and September 26, 2001 Minutes.
B. Status Reports:
1. Grants
2. Recoveries
3. Balance Sheet
4. Income Statement
5. Board Expenditures
6. Texpool Quarterly
C. Consider and act upon approval to renew the Executive Director’s membership to the International City/County Management Association (ICMA)
D. Consider and act upon the following as recommended by Ray Associates, Inc:
1. Bexar Aging Contract Coordinator
2. Bexar Aging Program Monitor
3. Bexar Aging Caregiver Care Specialist
4. Quality Assurance/Internal Auditor
5. Workforce Driver
E. Consider and act upon approval of Budget Amendments for carryover as recommended by the Alamo Senior Advisory Committee.
F. Consider and act upon the following as recommended by the Bexar Senior Advisory Committee:
1. Authorization to issue Request for Vendors for the following:
a. National Family Caregiver Support Program (NFCSP)
b. Health Screening under Access and Assistance Services
c. FY 02 Transportation Pilot Program
2. Authorization to utilize personal assistance allocation for either personal assistance or homemaker using approval homemaker vendor list
3. Authorization to apply for $10,000 Brookdale Foundation for grandparents with caregiving responsibility and their grandchildren
4. Authorization of the FY 2002 Distribution of USDA Carryover
G. Consider and act upon approval of the memorandum of understanding with Coil Foundation for Alamo and Bexar Area Agencies on Aging.
H. Consider and act upon authorization to submit a continuation planning grant application to the Economic Development Administration for $51,000.
I. Consider and act upon approval of a resolution for the Regional Purchase of Juvenile Justice Alternatives.
J. Consider and act upon approval for the Executive Director to apply for grant funding from the Environmental Protection Agency Environmental Education Grants Program for Air Quality Public Education.
K. Consider and act upon approval of the redistribution of funds among line items in the FY 2001 Alamo Area Law Enforcement Academy.
L. Consider and act upon authorization to issue Request for Vendors for the following items:
1. Fleet Fuel and Maintenance Service
2. Clothing Services for Texas Workforce Center Customers
The Committee reviewed the items on the consent agenda. A Motion was made by Mayor Heath, seconded by Mayor Meffert approval of the items on the consent agenda. The Motion carried unanimously.
The next item was to consider and act upon the following committee reports:
A. Management Committee:
1. Consider and act upon approval of AACOG 2001 Budget and a 2.6% cost of living and 2.4% merit pool.
Mayor Heath stated the Committee recommends approval of the AACOG 2001 Budget to include a 2.6% cost of living with a 2.4% merit pool. After consideration, the Motion carried unanimously.
2. Consider and act upon approval of Dental Insurance Rates for AACOG Employees.
Mayor Heath stated the Committee recommends approval of Dental Insurance with SafeGuard at the following rates:
Employee Only $20.72
Employee & Spouse $41.44
Employee & Child(ren) $42.27
Employee & Family $62.99
After consideration, the Motion carried unanimously.
The next item was to consider and act upon the following changes to the AACOG Personnel Policies:
a. Personal Equipment
b. Resignation
c. Drug & Alcohol
Mayor Heath stated the Committee recommends approval of the changes to the Personnel Policies on Personal Equipment, Resignation and Drug & Alcohol. After consideration, the Motion carried unanimously.
The next item was to consider and act upon approval of leasing or acquiring vehicles for the Workforce Transportation program.
Mayor Heath stated the Committee recommends approval of leasing or acquiring vehicles for the Workforce Transportation program. After consideration, the Motion carried unanimously.
The next item was to consider and act upon authorization to submit Cost Allocation Plan.
Mayor Heath stated the Committee recommends approval to submit the FY 2002 Cost Allocation Plan to our cognizant agency – Texas Department on Aging. After consideration, the Motion carried unanimously.
The next item was to consider and act upon FY 2000-2003 Regional funding plan for Solid Waste Grants Program.
Mayor Heath stated the Committee recommends approval of the FY 2000-2003 Regional funding plan for Solid Waste Grants Program. After consideration, the Motion carried unanimously.
B. Air Improvement Resources Committee
Mayor Heath reported on the Air Improvement Resources Committee meeting. No action required.
C. Area Judges
Judge Quinney reported on the Area Judges meeting. No action required.
D. Planning and Program
Commissioner Kight reported that the Planning and Program Committee and recommends approval of the nomination of Ann E. Von Gunten to Law Enforcement Advisory Board and adding a new amendment to Basic Officer Student Rules 101.6.1. The Committee also recommends approval of officer appointments to the Bexar Senior Advisory Committee and amending Article VI on Meetings and Communication. Also recommended for approval was committee/county vacancies on Rural Transportation Committee and Solid Waste Advisory Committee new member appointments and designated alternates. After consideration, the Motion carried unanimously.
E. Bylaws
The next item was to consider and act upon changes to the AACOG Bylaws.
Mayor Heath stated the Bylaws Committee recommends approval of the proposed changes to the AACOG Bylaws. After consideration, the Motion carried unanimously.
The next item was to consider and act upon the following as recommended by the Regional Health and Human Services advisory Committee:
A. City of San Antonio – Department of Community Initiatives. “San Antonio – Educational Re-entry Program.” Funding: U.S. Department of Education: $553,000.
B. Resource Center for Community Health and Environmental Justice. “Community Participation in the R & H Oil Company Superfund Site Clean Activities.” Funding: Environmental Protection Agency: $62,500.
C. Southwest Foundation for Biomedical Research. “Extramural Research Facilities Construction.” Funding: National Institutes for Health: $2,000,000.
D. San Antonio Positive Solutions. “Talent Search.” Funding: U.S. Department of Education: $1,812,187.
E. Texas Department of Public Safety. “Texas DPS – Counter-terrorism Training for Law Enforcement Officers.” Funding: Criminal Justice Division: $243,420.
F. Coastal Bend College. “Coastal Bend College – Educational Talent Search.” Funding: U.S. Department of Education: $301,194.
G. University of Texas at San Antonio. “Educational Talent Search.” Funding: U.S. Department of Education: $362,900.
H. Community Services Agency. “Head Start.” Funding: U.S. Department of Health and Human Services: $5,056,102.
I. Kerr County Juvenile Board. “Residential Substance Abuse Treatment Program.” Funding: Criminal Justice Division: $115,675.20.
J. Barrio Comprehensive Health Care. “Urban Community Health Center.” Funding: U.S. Department of Health and Human Services: $9,491,173.
K. Roy Mass Youth Alternatives. “Transitional Living Program.” Funding: U.S. Department of Health and Human Services: $229,275.
Diana Castillo stated the Committee recommends favorable review on items A through K. After consideration, a Motion was made by Mayor Heath, seconded by Commissioner Millikin approval of the Committee’s recommendation. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:
A. Lackland Air Force Base. “Relocation of Main Gate Kelly Field Annex, Lackland AFB.” Type: Environmental Assessment.
B. ReyGar Two, Ltd. “Multifamily Rental Housing.” Funding: HUD Multifamily Mortage Insurance 221 (d)(4) Program: $6,805,009.
C. Bandera County. “Water System Improvements and First-Time Water Service.” Funding: TCDP Community Development Fund: $350,000.
D. City of Floresville. “Courthouse Square Improvements.” Funding: TCDP Main Street Program: $242,000.
E. City of Seguin. “Sidewalk Renovations.” Funding: TCDP Main Street Program: $350,000.
F. Wilson County. “Repair/Rebuild Flood Damaged Country Roads to Pre-Disaster Conditions.” Funding: TDHC/TCDP Disaster Grant: $350,000.
Fran Randall stated the Committee recommends consensus to proceed on item A. with the condition that the EA address the extension of the new road through a previously contaminated site and favorable review on items B through F. After consideration, a Motion was made by Judge Sagebiel, seconded by Mayor Ramirez approval of the Committee’s recommendations. The Motion carried unanimously.
The next item was to consider and act upon the recommendation from the Solid Waste Advisory Committee concerning Compliance with the Solid Waste Regional Plan of Energy Developments Landfill Gas project.
Mr. James Tart stated the Committee recommends that the Energy Developments’ Landfill Gas Project be in compliance with the AACOG Regional Solid Waste Plan. After consideration, a Motion was made by Mayor Ramirez, seconded by Judge Sagebiel approval of the Committee’s recommendation. The Motion carried unanimously.
There being no further business to discuss, the meeting was adjourned.