MINUTES
BOARD OF DIRECTORS
AUGUST 27, 2003
MEMBERS PRESENT MEMBERS ABSENT
Mayor Marcy Meffert, Chairman Councilman Enrique Barrera
Mayor Raymond Ramirez, Vice-Chair Mayor Patrick Heath
Commissioner Tommy Adkisson Councilman Ron Segovia
Judge James Barden Senator Leticia Van de Putte
Judge Diana Bautista
Councilman Roger Flores
Porter Dillard
Mayor Gerald Dubinski GUESTS PRESENT
Commissioner Paul Elizondo
Judge Richard Evans Toni Van Buren
Judge Carlos Garcia David Harris
Commissioner Cesareo Guadarrama
Judge Alger Kendall
Commissioner John Kight STAFF PRESENT
Michael Korus
Commissioner Jay Millikin Al Notzon
Molly Pruitt Gloria Arriaga
Judge Marvin Quinney Dean Danos
Trip Ruckman Blanca Tapia
Judge Donald Schraub Georgia Zannaras
Judge Mark Stroeher Melissa Pulido
Commissioner Bill Williams
ALTERNATES PRESENT
Will Trujillo
The meeting was called to order at 1:00 p.m. by Mayor Marcy Meffert.
Roll call was taken and a quorum established.
The next item was Citizens to be Heard. There were none.
Next, Mr. Notzon gave his Executive Director’s Report.
The next item was to consider the following on the consent agenda.
Items on the consent agenda are considered being of a routine nature and may require only limited discussion. The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.
A. Consider and act upon approval of the July 23, 2003 Minutes.
B. Consider and act upon the following status reports:
1. Grants
2. Recoveries
3. Balance Sheet
4. Income Statement
5. Board Expenditures
C. Consider and act upon authorization for the Executive Director to contract with vendors for computer hardware.
D. Consider and act upon membership renewal with the San Antonio Chamber of Commerce in the amount of $490.00 for one year.
E. Consider and act upon the following as recommended by the Bexar Senior Advisory Committee:
1. Authorization for the Executive Director to enter into agreement with the recommended contractor for Guardianship Services or re-release an RFP.
2. Approval of FY04 Bexar Area Agency on Aging Subcontractors.
3. Authorization to apply for Administration on Aging (AoA) Evidence Based Prevention Grant.
4. Approval of FY03 budget revisions.
5. Approval of fourth FY03 Nutrition Services Incentive Program (NSIP-formerly USDA) funds.
6. Approval of FY04 Access and Family Caregiver Support Program Vendors.
7. Authorization for the Executive Director to enter into contract with Selrico Services, Inc. for the Comprehensive Nutrition Services Program.
F. Consider and act upon approval to ratify the decision of the Executive Director to purchase the Q continuum as the new reporting system for Alamo and Bexar Area Agencies on Aging.
G. Consider and act upon approval of the following positions for the Child Care Program:
1. Provider Specialist
2. Client Services Supervisor
3. Quality Assurance Specialist
H. Consider and act upon approval of the FY 2004-2005 Unified Planning Work Program as recommended by the Metropolitan Planning Organization.
A Motion was made by Mayor Ramirez, seconded by Commissioner Guadarrama approval of the items A, B, C, D, E, G .1.3 and H. Items F and G.2. were pulled for discussion. On Item F., the Committee recommended authorizing the Chairman of the Board to approve the purchase of the Q continuum as the new reporting system for Alamo and Bexar Area Agencies on Aging. A Motion was made by Mayor Ramirez, seconded by Commissioner Guadarrama approval of the purchase. The Motion carried unanimously. Next, Mr. Notzon stated staff recommends a pay group 14, $34,875 for the position of Client Services Supervisor. After consideration, a Motion was made by Mayor Ramirez, seconded by Mr. Mull approval of the staff’s recommendation. The Motion carried unanimously.
The next item was to consider the following committee Reports:
A. Management Committee:
1. Consider and act upon approval to release a Request for Proposal for audit firm for the years 2003, 2004, 2005.
Mayor Ramirez stated the Committee recommends approval to temporarily vacate the current policy of issuing a Request for Proposal for audit firm (every three years) and that the contract with the current auditor, Padgett, Stratemann & Co., L.L.P. be extended for one year through December 31, 2004. After consideration, the Motion carried unanimously.
2. Consider and act upon the following as recommended by the Alamo Senior Advisory Committee:
a. Approval of FY03 budget revisions
b. Approval of vendor applications for FY04
Mayor Ramirez stated the Committee recommends approval of the FY03 budget revisions. On the vendor applications, the Committee recommends approving those vendors who have had a contractual relationship with AACOG in the past and to hold on those who have not provided services before or who are wishing to provide services under a different relationship. After consideration, the Motion carried unanimously.
3. Consider and act upon authorization for the Executive Director to accept the Commission on State Emergency Communications (CSEC) contract with the Alamo Area Council of Governments for 9-1-1 Services for the FY 2004/2005 Biennium in the amount of $997,775 and $1,031,965. (also considered by 9-1-1 Area Judges).
Mayor Ramirez stated the Committee recommends approval to accept the contract from CSEC for 9-1-1 services. After consideration, the Motion carried unanimously.
B. Air Improvement Resources Executive Committee
Commissioner Milliken reported on the Air Improvement Resources Executive Committee meeting. No action required.
C. Area Judges
1. Consider and act upon authorization for the Executive Director to enter into an inter-local agreement with the Texas Department of Health for a Medical Transportation Program in the eleven counties.
Judge Garcia reported on the Area Judges meeting and stated the Committee recommends approval for the Executive Director to enter into an inter-local agreement with the Texas Department of Health for a Medical Transportation Program in the eleven counties. The motion carried unanimously.
D. 9-1-1 Area Judges
Judge Kendall reported on the 9-1-1 Area Judges meeting. No action required.
E. Planning and Program
1. Consider and act upon the de-activation of Health and Human Services Advisory Committee.
2. Consider and act upon the following Committee Memberships:
a. Alamo Senior Advisory Committee
b. Criminal Justice Advisory Committee
c. Housing Advisory Committee
3. Consider and act upon approval on the extension of the South Central High Speed Rail Corridor from Killeen and Temple Along IH-35 South and East through Bryan and College Station to Connect to the Gulf Coast Rail Corridor at Houston, Texas, known as the “Brazos Express Corridor.
4. Consider and act upon approval of a resolution to the Public Utility Commission on Weatherization funding.
Commissioner Kight reported on the Planning and Program items. He stated the Committee recommends approval items 1 – 4. After consideration, the Motion carried unanimously.
F. Alamo Area Housing Finance Corporation
Judge Garcia Reported on the Alamo Area Housing Finance Corporation meeting. No action required.
G. Alamo Area Development Corporation
Mayor Ramirez reported on the AADC meeting. No action required.
H. TARC 2004 Conference Committee
Mr. Notzon stated the Committee would meet after the Board meeting.
The next item was to consider and act upon the following as recommended by the Regional Health and Human Services Advisory Committee:
A. Family Service of San Antonio, Inc, “Foundations for Learning Grants Program”. Funding: $224,083 Funding Source: Texas Commission on Alcohol and Drug Abuse (TCADA).
B. University of Texas Health Science Center at San Antonio, “Asthma in a Decentralized Patient Population: Is Traditional Disease Management Enough?”. Funding: $2,781,800 Funding Source: US Dept. of Health and Human Services - Office of Minority Health.
C. United Way of San Antonio & Bexar County, “Community Technology Centers Program”. Funding: $306,995 Funding Source: US Dept. of Education.
D. San Antonio Independent School District, “Priority One Project ¡Arriba!”. Funding: $449,398 Funding Source: US Dept. of Education.
E. San Antonio Independent School District, “Teaching American History”. Funding: $999,999 Funding Source: US Dept. of Education.
F. San Antonio Independent School District, “Project L.E.A.P. (Leadership in Education through Advanced Placement)”. Funding: $513,588 Funding Source: US Dept. of Education.
G. San Antonio Independent School District, “TLC Project”. Funding: $295,367 Funding Source: US Dept. of Education.
H. Region III Education Service Center, “The American Dream: A Collaborative Examination of the Social and Economic Influences in American History”. Funding: $956,080 Funding Source: US Dept. of Education.
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I. Palo Alto College, “Community Based Technology Centers”. Funding: $362,950 Funding Source: US Dept. of Education.
J. Northside Independent School District, “The Professional Development for Arts Educators Program”. Funding: $324,622 Funding Source: US Dept. of Education.
K. North East Independent School District, “Project ETAH (Exemplary Teaching of American History”. Funding: $983,594 Funding Source: US Dept. of Education.
L. LULAC National Educational Service Centers, “LNESC Community Technology Center”. Funding: $178,821 Funding Source: US Dept. of Education.
M. Intercultural Development Research Association, “Parent Information Resource Center Grant Program”. Funding: $695,801 Funding Source: US Dept. of Education.
N. Intercultural Development Research Association, “Javits Gifted and Talented Students Education Program”. Funding: $520,873 Funding Source: US Dept. of Education.
O. Intercultural Development Research Association, “IDRA: Community Technology Centers”. Funding: $443,754 Funding Source: US Dept. of Education.
P. Institute for Public Health and Education Research, “Parent Information and Resource Center Grant Program”. Funding: $70,000 Funding Source: US Dept. of Education.
Q. Education Service Center, Region 20, “Gateways to the Past: An American History Collaborative”. Funding: $969,259.16 Funding Source: US Dept. of Education.
R. City of San Antonio Dept. of Community Initiatives, “Technical Assistance for San Antonio Faith and Community based Organizations”. Funding: $1,049,950 Funding Source: US Dept. of Health and Human Services.
S. City of San Antonio Dept. of Community Initiatives, “Family Depression Prevention and Treatment Project”. Funding: $299,980 Funding Source: US Dept. of Education.
T. Big Brothers Big Sister, Alamo Area, “Children of Promise Mentoring Project”. Funding: $817,500 Funding Source: Administration on Children Youth & Families.
Ms. Toni Van Buren stated the Committee recommends favorable review. After consideration, a Motion was made by Mayor Ramirez, seconded by Mr. Ruckman, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Criminal Justice Advisory Committee:
A. Family Forward, “Mentoring Children of Prisoners”. Funding: $860,995 Funding Source: Administration for Children and Families.
B. Family Service Association of San Antonio, Inc., “Parent Information and Resource Center Program”. Funding: $1,938,153 Funding Source: US Dept. of Education.
C. Southwest Texas State University, “SWTSU - Project ALERRT Training”. Funding: $463,782 Funding Source: Criminal Justice Division.
David Harris stated the Committee recommends favorable review. After consideration, a Motion was made by Councilman Flores, seconded by Mayor Ramirez, favorable review. The Motion carried unanimously.
The next item was to consider and act upon the following as recommended by the Solid Waste Advisory Committee:
A. Approval to release pass-through funds to Hill Country Village.
Dean Danos stated the Committee recommends approval to release pass-through funds to Hill Country Village for a chipper to begin a green waste diversion program in the amount up to $31,900. After consideration, a Motion was made by Commissioner Adkisson, seconded by Commissioner Garcia approval to release the pass-through funds to Hill Country Village. The Motion carried unanimously.
B. Permit application for expansion of Covel Gardens Landfill.
Ms. Georgia Zannaras stated the committee recommends approval of the permit application for expansion of the Covel Gardens Landfill. After consideration, a Motion was made by Commissioner Adkisson, seconded by Commissioner Guadarrama approval of the permit application for expansion of the Covel Gardens Landfill. The Motion carried unanimously.
The next item was to consider and act upon distribution of Solid Waste implementation funds for the current biennium program year 2001-2003.
Dean Danos stated staff recommends approval of the distribution of Solid Waste implementation funds for the current biennium program year 2001-2003. After consideration, a Motion was made by Commissioner Elizondo, seconded by Commissioner Millikin approval of the distribution of Solid Waste implementation funds for the current biennium program year 2001-2003. The Motion carried unanimously.
There being no further business to discuss, the meeting was adjourned.