ITEM #5.A.
MINUTES
BOARD OF DIRECTORS
JUNE 23, 2004
MEMBERS PRESENT MEMBERS ABSENT
Mayor Raymond Ramirez, Chairman Councilman Enrique Barrera
Commissioner Tommy Adkisson, Vice-Chairman Porter Dillard
Judge James Barden Mayor Patrick Heath
Judge Diana Bautista Commissioner John Kight
Councilman Roger Flores, Jr. Judge Mark Stroeher
Mayor Gerald Dubinski
Commissioner Paul Elizondo
Judge Richard Evans GUESTS PRESENT
Mayor Ed Fisher
Judge Carlos Garcia David Carrothers
Commissioner Cesareo Guadarrama Bobbie Lesser
Judge Alger Kendall
Michael Korus STAFF PRESENT
Mayor Jack Leonhardt
Commissioner Jay Millikin Al Notzon
Molly Pruitt Gloria Arriaga
Judge Marvin Quinney Dean Danos
Trip Ruckman Blanca Tapia
Judge Donald Schraub Maggie Schreier
Senator Leticia Van de Putte Aurora Sanchez
Commissioner Bill Williams Melissa Pulido
Tiffany Pickens
Ryan Buche, COSA (for Councilman Segovia)
Wil Trujillo, Bexar County (for Commissioner Larson)
The meeting was called to order at 1:00 p.m. by Mayor Raymond Ramirez.
Roll call was taken and a quorum established.
The next item was Citizens to be Heard. There were none.
Next, Mr. Notzon gave his Executive Director’s Report.
The next item was to consider the following items on the Consent Agenda.
Items on the consent agenda are considered being of a routine nature and may require only limited discussion. The items listed on consent agenda, other than A, have been reviewed by the Management Committee and they recommend approval. Any member of the Board may request that items be removed from the Consent Agenda and considered separately for purpose of discussion and voting.
A. Consider and act upon approval of the May 26, 2004 Minutes.
B. Consider and act upon the following Status Reports:
1. Grants
2. Recoveries
3. Income Statement
4. Balance Sheet
5. Board Expenditures
6. Fringe Rate
C. Consider and act upon authorization to release a Request for Proposal and or Reverse Auction for:
1. Fiscal Depository
2. Personnel Services
D. Consider and act upon approval of the following as recommended by the Alamo Area Agency on Aging:
1. Budget Revisions and Transfers
2. Authorization to release Request for Vendors
3. Request for Proposals
E. Consider and act upon approval of the following as recommended by the Bexar Senior Advisory Committee:
1. FY 05 Notification of Intent to Contract with existing Bexar AAA Subcontractors.
2. Purchase of four (4) laptops for Bexar AAA Care Specialists in an amount not to exceed $12,000.
3. Proposed FY04 Access and Family Caregiver Support Vendors
4. Release of FY05 Request for Vendors
F. Consider and act upon authorization for the Executive Director to approve the execution of the Time Warner Telecommunications Facilities Based Contract.
G. Consider and act upon approval of expenditures for 2004 Commute Solutions and Air Quality Advertising Campaigns.
H. Consider and act upon authorization to release a Request for Proposal for Rural Public Transportation Section 5311 in the amount of $203,700.
A Motion was made by Commissioner Williams, seconded by Judge Schraub approval of the items on the consent agenda. The Motion carried unanimously.
The next item was to consider the following Committee Reports:
A. Management Committee
1. Consider and act upon authorization to extend the auditing services of Padgett, Stratemann & Co., L.L.P. for one additional year – January 1 through December 31, 2004.
Commissioner Williams stated the Committee recommends approval to extend the auditing services of Padgett, Stratemann & Co., L.L.P. for one additional year – January 1 through December 31, 2004 subject to the Management Committee’s review of pricing and the consideration of change in Partner. After consideration, the Motion carried unanimously.
2. Consider and act upon approval on request for ratification of grant application to the office of Domestic Preparedness in the amount of $114,386.
Commissioner Williams stated the Committee recommends approval of the request for ratification of grant application to the office of Domestic Preparedness in the amount of $114,386. After consideration, the Motion carried unanimously.
3. Consider and act upon authorization for the Executive Director to enter into an agreement with the City of Selma on Rural Public Transportation.
Commissioner Williams stated the Committee recommends approval for AACOG to affirm the willingness to provide deviated route transportation to the City of Selma upon request. This would be contingent upon the outcome of the September 2004 election.
4. Consider and act upon approval of AACOG to host the National Association of Regional Councils annual conference in 2006.
Mr. Notzon stated that staff would present a recommendation at the next meeting.
B. Air Improvement Resources Executive Committee
Commissioner Millikin reported on the AIRCO meeting. No action required.
C. Audit Committee
1. Consider and act upon authorization to amend the AACOG policy on rotating auditors from every three years to five years beginning with the 2005 audit.
Commissioner Guadarrama stated the Committee recommends approval to amend the AACOG policy on rotating auditors from every three years to five years beginning with the 2004 audit. After consideration, the Motion carried unanimously.
D. Area Judges
Commissioner Millikin reported on the Area Judge meeting. No action required.
E. Alamo Area Development Corporation
Mayor Dubinski reported on the AADC meeting. No action required.
The next item was to consider and act upon approval of the following as recommended by the Economic Development Environmental Review Committee:
A. Comfort Independent School District. “Academic Improvement for Comfort ISD Students & Adult Learners Through Distance Learning.” Funding: U.S. Dept. of Agriculture/Distance Learning & Telemedicine Loans and Grant: $500,000.
B. Karnes County Hospital District. “New Medical Office Building Renovations & Expansion of Emergency, Bulk storage & Surgery Dept.” Funding: U.S. Department of Agriculture/Community Facilities Loans: $2,766,000.
C. ACCION Texas. “Expansion of Loan Program to Colonia Micro Businesses.” Funding: U.S. Dept. of Agriculture Rural Business Enterprise Grant: $100,000.
David Carrothers stated the Committee recommends favorable review on items A, B, and C. After consideration, a Motion was made by Commissioner Williams, seconded by Mr. Ruckman, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of the following as recommended by the Criminal Justice Advisory Committee:
A. Alamo Area Rape Crisis Center, ”STARS (Students Taking Action for Respect) Program - Peer to Peer Education”. Funding: $50,000 Funding Source: Administration for Children and Families.
B. Atascosa Boxing Club, ”Atascosa Boxing Club Program”. Funding: $50,000 Funding Source: Administration for Children and Families.
C. Bexar County Court at Law No. 1, ”Bexar County Adult Drug Court”. Funding: $70,000 Funding Source: Drug Court Program (state).
D. Communities in Schools of San Antonio, Inc., ”CIS-SA”. Funding: $50,000 Funding Source: Administration for Children and Families.
E. Father Flanagan's Boys' Home - Boys and Girls Town of San Antonio, ”Clinical Support Services Specialist Position”. Funding: $50,000 Funding Source: Administration for Children and Families.
F. JOVEN, ”To Expand Child Development, Counseling and Creating the Vision”. Funding: $49,834 Funding Source: Administration for Children and Families.
G. Northside Independent School District, ”NISD: Cops In School”. Funding: $33,759 Funding Source: US Dept. of Justice.
H. paxUnited, ”Positive Action Center (PAC)”. Funding: $49,750 Funding Source: Administration for Children and Families.
I. The Children's Shelter, ”Service Expansion and Capacity Building”. Funding: $50,000 Funding Source: Administration for Children and Families.
Bobbie Lesser stated the Committee recommends favorable review on items A through I. After consideration, a Motion was made by Commissioner Millikin, seconded by Judge Bautista, favorable review. The Motion carried unanimously.
The next item was to consider and act upon the following as recommended by the Regional Emergency Preparedness Advisory Committee:
A. Bexar County, ”Citizen Corps”. Funding: $80,000 Funding Source: Department of Homeland Security, Office for Domestic Preparedness Grant.
B. Medina County, ”Citizen Emergency Response Team”. Funding: $15,144 Funding Source: Department of Homeland Security, Office for Domestic Preparedness Grant.
C. City of Selma, ”Citizen Emergency Response Team”. Funding: $3,366 Funding Source: Department of Homeland Security, Office for Domestic Preparedness Grant.
Judge Quinney stated the Committee recommends favorable review on item A. Items B and C were withdrawn. After consideration, a Motion was made by Judge Evans, seconded by Mayor Leonhardt, favorable review. The Motion carried unanimously.
The next item was to consider and act upon approval of new appointment to the Texas Silver Haired Legislature.
Maggie Schreier stated staff recommends approval to appoint Louis Vannatter to the Texas Silver Haired Legislature to represent Bandera, Frio and Medina counties. After consideration, a Motion was made by Judge Barden, seconded by Judge Evans, approval of the new appointment. The Motion carried unanimously.
The next item was to consider and act upon approval of a resolution in support of Kerr County’s official protest of the proposed rate increases by Aqua Texas, Inc.
Commissioner Williams recommended approval of a resolution in support of Kerr County’s official protest of the proposed rate increases by Aqua Texas, Inc. After consideration, a Motion was made by Judge Barden, seconded by Judge Quinney, approval of the resolution. The Motion carried unanimously.
The next item was to consider and act upon comments to the Texas Department of Transportation on Trans-Texas Corridor.
Mr. Notzon stated staff recommends for the AACOG board to consider comments to the Texas Department of Transportation on Trans-Texas Corridor. A Motion was made by Commissioner Elizondo, seconded by Judge Barden for the Executive Director to prepare a letter to the member governments
The next item was to consider and act upon comments to the Environmental scoping of the transfer of C-5 training from Aluts AFB in Oklahoma to Lackland AFB.
Mr. Notzon stated that this item required no action.
The next item was to consider and act upon designating Cindy Krueger as the contact person for the Public Information Act for AACOG.
Mr. Notzon stated staff recommends approval to designate Cindy Krueger as the contact person for the Public Information Act for AACOG. After consideration, a Motion was made by Commissioner Elizondo, seconded by Judge Quinney approval to designate Cindy Krueger as the contact person for the Public Information Act for AACOG. The Motion carried unanimously.
The next item was the Awards Presentation:
A. Outgoing Committee Chairs- Ruben Oliver, David Harris, Toni Van Buren
B. Outgoing Board Member – Marcy Meffert
C. Regional Citizen of the Year- Jimmy Hasslocher
D. Corporate Citizen of the Year – The GEO Group, Inc, Karnes County Correctional Center
E. Community Project of the Year – Habitat for Safe Seniors
F. Governmental Regional Projects of the Year – Brooks City-Base, The Bexar County Small, Minority, and Women-Owned business Enterprise Program
Mayor Ramirez made the award presentations for the above awards.
There being no further business to discuss, the meeting was adjourned to a reception honoring the awardees.